Executive Assistant

Summary

Join Outliant's Willow venture, a telemedicine company, as a full-time remote Executive Assistant. This entry-level position requires strong organizational skills and attention to detail. You will manage the executive's calendar, schedule appointments, draft correspondence, and handle travel arrangements. Additional responsibilities include budget management, project coordination, data analysis, and maintaining confidentiality. The role offers unlimited PTO, a pro-rated 13th-month bonus (in select regions), non-working holidays, salary increases, performance-based bonuses, and a fun work environment with employee engagement activities.

Requirements

• Good written and spoken English
• Great attention to detail
• Extensive experience working with spreadsheets
• A personal computer with stable internet

Responsibilities

• Manage the executive's calendar, schedule appointments, and ensure that meetings and events are properly organized
• Draft emails, letters, memos, and other correspondence
• Make travel arrangements, including booking flights, hotels, rental cars, and other travel-related logistics
• Take notes during meetings, summarize discussions, and circulate action items to attendees
• Manage the executive's budget, including tracking expenses, processing invoices, and reconciling accounts
• Manage projects and initiatives on behalf of the executive, including coordinating resources, tracking progress, and communicating with stakeholders
• Gather information, analyze data, and summarize findings
• Maintain discretion and professionalism at all times about sensitive and confidential information

Benefits

• Unlimited PTO
• Pro-rated 13th-month bonus in select regions
• Non-working holidays per country of residence
• Salary increases and performance-based bonuses
• Fun and casual work environment
• Employee engagement activities and virtual gatherings