Executive Assistant

Summary

Join Pavago as a highly organized and proactive Executive Assistant, supporting our client's team remotely. You will manage daily operations, coordinate communications, and ensure seamless execution of administrative and financial tasks. Experience in insurance/collections, AP/AR, project management, and stakeholder coordination is essential, along with proficiency in Excel and Outlook. Responsibilities include general support, email management, insurance and collections support, AP/AR support, and project management and reporting. The ideal candidate possesses strong organizational skills, is proactive and detail-oriented, and excels in communication and financial literacy. The interview process involves an initial phone call and a final interview with leadership.

Requirements

• 2-3 years of experience in an executive assistant or similar role
• Experience with insurance and collections processes
• Proficiency in AP/AR processes and financial tracking
• Strong Excel and Outlook skills
• Familiarity with Project Management Tools
• Excellent coordination and stakeholder management experience

Responsibilities

• Provide high-level executive support by managing daily operations, prioritizing tasks, and organizing reports, financial data, and project summaries in a structured manner
• Ensure leadership’s time is optimized by handling routine responsibilities efficiently
• Manage email correspondence, ensuring timely and clear communication with internal teams and external stakeholders such as vendors, clients, and business partners
• Act as a liaison between leadership and various teams to streamline workflow
• Assist with insurance-related documentation, follow-ups, and collections processes
• Track and report outstanding payments, ensuring timely resolution
• Oversee AP/AR tasks, ensuring smooth processing of payments and collections
• Maintain accurate financial records and collaborate with teams to streamline financial data entry and reconciliation
• Utilize Project Management Tools to monitor project progress, deadlines, and deliverables
• Assist leadership with structured Excel-based reports, presentations, and financial documents while leveraging tools like Outlook and Excel

Preferred Qualifications

• Strong Organizational Skills
• Proactive & Detail-Oriented
• Communication Excellence
• Financial Literacy
• Tech-Savvy