Executive Assistant

Summary

Join Pearl Talent and work as a fully remote Executive Assistant for a fast-growing leader in generative AI for education. This full-time independent contractor role requires overlapping Central European Standard Time working hours. You will provide high-level administrative and operational support to the leadership team, managing calendars, scheduling meetings, and handling correspondence. Responsibilities include operational coordination, travel and event planning, project management, and communication management. The ideal candidate possesses strong organizational skills, excellent communication skills, and proficiency in productivity and project management tools. Benefits include generous PTO, direct mentorship, learning and development opportunities, global networking, and a focus on work-life balance.

Requirements

• Have experience supporting high-level executives in a tech or AI-driven company
• Possess strong organizational skills, with the ability to manage multiple priorities in a fast-paced environment
• Have excellent written and verbal communication skills
• Be proficient in productivity and project management tools (e.g., Notion, Slack, Google Workspace)

Responsibilities

• Manage complex calendars, scheduling high-priority meetings, and handling executive correspondence
• Organize and oversee key processes to ensure seamless team alignment
• Arrange travel logistics, coordinating company events, and managing itineraries
• Support special initiatives, tracking progress, and ensuring timely completion of key deliverables
• Draft emails, reports, and presentations with professionalism and attention to detail
• Handle sensitive information with the highest level of security and professionalism

Preferred Qualifications

• Have a background in startups or high-growth, fast-moving environments
• Be tech-savvy and comfortable working with AI-driven tools and automation
• Be proactive and solutions-oriented, anticipating needs before they arise
• Have attention to detail, ensuring precision in all tasks
• Demonstrate discretion and trustworthiness, handling confidential information with integrity

Benefits

• Fully remote work
• 10 days PTO per year, plus public holidays and sick leave
• Direct Mentorship from international industry experts
• Ongoing access to resources for professional growth
• Opportunities to work and connect with professionals around the world
• Balanced schedules that support a healthy work-life balance
• Attainable 3, 6, 9, 12 month, and beyond retention bonuses
• Community oriented opportunities like an annual retreat