Executive Assistant

Summary

Join Ripjar, a fast-growing software company specializing in combating financial crime, as our highly organized and proactive Executive Assistant to the CEO. You will provide high-level administrative support, manage the CEO's calendar and communications, prepare for meetings, handle sensitive information, and plan travel arrangements. This role involves close collaboration with the CEO and executive leadership team on strategic initiatives. The ideal candidate possesses extensive experience supporting C-level executives, particularly CEOs, within a fast-paced environment, ideally in a technology company. Ripjar offers a competitive salary, remote work options, generous paid time off, flexible hours, and a comprehensive benefits package.

Requirements

• Advanced studies and at least 5 years supporting a CEO and at least 10 years supporting C-level executives, ideally within a fast-paced environment or technology company
• Experience working for a business of similar size (we are around 130 employees)
• Comfortable working a global schedule to support the North America based CEO spending 1 to 2 weeks a month in the UK and the rest travelling globally and in different timezones
• Ability to communicate effectively and professionally including receiving and prioritising customer, investor and media incoming contacts
• Experience with travel co-ordination and the ability to merge travel trips
• Experience handing complex calendars and schedules
• Strong working knowledge of Microsoft Office suite applications (Word, Excel, PowerPoint)
• An understanding of G-Drive, Google Meet and Teams
• The ability to travel into the Cheltenham office when required

Responsibilities

• Manage the CEO’s daily calendar, scheduling meetings, calls and travel arrangements, ensuring seamless coordination of time and priorities
• Act as the first point of contact between the CEO and internal/external stakeholders, including managing email correspondence and routing requests appropriately
• Prepare agendas, compile briefing materials, and handle follow-up tasks for meetings involving the CEO, ensuring they are well prepared for engagements
• Organise and maintain sensitive and confidential files, documents, and reports. Handle information flow between the CEO and the broader leadership team
• Plan and organise the CEO’s travel arrangements, including flights, accommodations, and itineraries. Assist in coordinating company internal events or offsite meetings as needed
• Prepare executive summaries, presentations, and reports for leadership meetings, board reviews and company-wide communications
• Work closely with the ELT to prioritise the CEO’s workload, aligning on critical company initiatives, high-level communications, and special projects

Preferred Qualifications

• Proactive, resourceful, and adaptable with a strong sense of initiative
• Ability to anticipate the needs of the CEO and prioritise tasks accordingly
• Collaborative team player with excellent interpersonal skills, working well alongside senior leadership
• Tech-savvy, with an ability to quickly learn new tools and software

Benefits

• Base salary of up to £40,000 per year DOE
• Remote working with occasional travel
• 25 days annual leave + your birthday off, rising to 30 days after 5 years of service
• 35 hour working week
• Flexible working hours
• Life assurance
• Private Family Healthcare
• Employee Assistance Programme
• Company contributions to your pension
• Enhanced maternity/paternity pay
• The latest tech including a top of the range MacBook Pro
• Offices equipped with well-stocked pantries with food, snacks and drinks when in the office