Executive Assistant Manager

Summary

Join Aledade's growing team as an Executive Assistant Manager! You will lead and develop a team of 5+ executive assistants, providing high-level administrative support to the executive team. This role demands exceptional organizational skills, strong leadership, and the ability to manage multiple priorities in a fast-paced environment. You will directly support 1-3 executive leaders and contribute to broader operational activities. The ideal candidate possesses a Bachelor's degree, 8+ years of relevant experience (including 3+ years of people management), and strong communication and organizational skills. Aledade offers a comprehensive benefits package including flexible work schedules, remote work options, health insurance, paid time off, parental leave, and more.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field
• Minimum of 8 years of experience in an executive assistant, Chief of Staff, or administrative management role, with at least 3 years of people management and/or team lead experience
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed

Responsibilities

• Supervise, mentor, and manage a growing team of executive assistants, with a focus on professional development, team culture, and employee engagement and retention
• Provide day-to-day support to ensure the team’s operations run smoothly
• Provide guidance, delegate tasks, and ensure consistent quality and efficiency in their work
• Manage executive schedules, coordinate meetings, and handle travel arrangements
• Prepare and review correspondence, reports, and presentations as needed
• Serve as the primary point of contact between the EA team and Aledade’s leadership, and executives and internal/external stakeholders
• Screen and prioritize incoming communication and ensure prompt responses
• Develop and implement best practices and standard operating procedures for the executive support team
• Identify areas for improvement and streamline processes to enhance productivity
• Assist in the planning and execution of special projects and initiatives in support of Aledade’s Office of the President
• Track project milestones and deliverables, and communicate progress to stakeholders

Preferred Qualifications

• Proven leadership and team management skills
• Experience managing Executive Assistants and/or customer service-oriented roles strongly preferred
• Excellent verbal and written communication skills
• Strong organizational and time-management skills; attention to detail and problem-solving skills
• Strong intuition for exercising discretion and confidentiality
• Hands on experience with Google Suite preferred
• Detail-oriented, flexible, proactive, and comfortable working in a fast paced, dynamic organization with constant change
• Ability to handle multiple priorities and work effectively under pressure
• Able to regularly work out of Aledade’s Bethesda, MD headquarters (2-3 days a week)

Benefits

• Flexible work schedules and the ability to work remotely are available for many roles
• Health, dental and vision insurance paid up to 80% for employees, dependents, and domestic partners
• Robust time off plan 21 days of PTO in your first year 2 Paid Volunteer Days & 11 paid holidays
• 12 weeks paid Parental Leave for all new parents
• 6 weeks paid sabbatical after 6 years of service
• Educational Assistant Program & Clinical Employee Reimbursement Program
• 401(K) with up to 4% match
• Stock options