Executive Assistant Manager

Aledade, Inc. Logo

Aledade, Inc.

📍Remote - United States

Summary

Join Aledade's growing team as an Executive Assistant Manager! You will lead and develop a team of 5+ executive assistants, providing high-level administrative support to the executive team. This role demands exceptional organizational skills, strong leadership, and the ability to manage multiple priorities in a fast-paced environment. You will directly support 1-3 executive leaders and contribute to broader operational activities. The ideal candidate possesses a Bachelor's degree, 8+ years of relevant experience (including 3+ years of people management), and strong communication and organizational skills. Aledade offers a comprehensive benefits package including flexible work schedules, remote work options, health insurance, paid time off, parental leave, and more.

Requirements

  • Bachelor’s degree in Business Administration, Management, or related field
  • Minimum of 8 years of experience in an executive assistant, Chief of Staff, or administrative management role, with at least 3 years of people management and/or team lead experience
  • Available to work across various time zones and/or non-traditional working hours on occasion, as needed

Responsibilities

  • Supervise, mentor, and manage a growing team of executive assistants, with a focus on professional development, team culture, and employee engagement and retention
  • Provide day-to-day support to ensure the team’s operations run smoothly
  • Provide guidance, delegate tasks, and ensure consistent quality and efficiency in their work
  • Manage executive schedules, coordinate meetings, and handle travel arrangements
  • Prepare and review correspondence, reports, and presentations as needed
  • Serve as the primary point of contact between the EA team and Aledade’s leadership, and executives and internal/external stakeholders
  • Screen and prioritize incoming communication and ensure prompt responses
  • Develop and implement best practices and standard operating procedures for the executive support team
  • Identify areas for improvement and streamline processes to enhance productivity
  • Assist in the planning and execution of special projects and initiatives in support of Aledade’s Office of the President
  • Track project milestones and deliverables, and communicate progress to stakeholders

Preferred Qualifications

  • Proven leadership and team management skills
  • Experience managing Executive Assistants and/or customer service-oriented roles strongly preferred
  • Excellent verbal and written communication skills
  • Strong organizational and time-management skills; attention to detail and problem-solving skills
  • Strong intuition for exercising discretion and confidentiality
  • Hands on experience with Google Suite preferred
  • Detail-oriented, flexible, proactive, and comfortable working in a fast paced, dynamic organization with constant change
  • Ability to handle multiple priorities and work effectively under pressure
  • Able to regularly work out of Aledade’s Bethesda, MD headquarters (2-3 days a week)

Benefits

  • Flexible work schedules and the ability to work remotely are available for many roles
  • Health, dental and vision insurance paid up to 80% for employees, dependents, and domestic partners
  • Robust time off plan 21 days of PTO in your first year 2 Paid Volunteer Days & 11 paid holidays
  • 12 weeks paid Parental Leave for all new parents
  • 6 weeks paid sabbatical after 6 years of service
  • Educational Assistant Program & Clinical Employee Reimbursement Program
  • 401(K) with up to 4% match
  • Stock options

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