Remote Executive Assistant

Summary

Join Smartsheet as an Executive Assistant to support the VP of Professional Services & VP of PS Sales. The ideal candidate will be proactive, flexible, resourceful, and efficient while maintaining the highest level of confidentiality, integrity, and professionalism.

Requirements

• BS/BA degree or equivalent experience
• Experience working with a senior leadership team (preferred)
• 5+ years of relevant experience as an Executive Assistant or similar role
• IT literate with comfort using Smartsheet, Gmail, Google Calendar, Google for Work and Microsoft Office
• Positive, can-do attitude, exceptional organization, communication skills, attention to detail, and follow through
• Innovative approach to how you get your work done and a willingness to continuously improve
• Ability to manage highly sensitive or confidential situations and information with professionalism
• Confidence to work independently, manage shifting priorities, demonstrate good personal judgment, and effectively handle tasks under pressure
• Ability to work with individuals inside and outside Smartsheet in a way consistent with our values and commitment to service

Responsibilities

• Develop a deep understanding of critical components of the business and key partnerships, in order to provide strategic support, anticipate needs, and provide suggestions and advice to the VP of Professional Services & VP of PS Sales
• Manage calendaring for both internal and external events for the VP of Professional Services & VP of PS Sales
• Arrange travel plans and itineraries as well as manage expense reports for the VP of Professional Services & VP of PS Sales
• Prepare meeting agendas and materials, and coordinate logistics for various meetings and events, both internal and external in various locations
• Work closely with leadership on key initiatives, business operations, and various team events (offsites, team-building, etc.)
• Draft correspondence for review and distribution
• Liaison with company leaders outside of the Professional Services & PS Sales groups. internal/external partners and other teams on behalf of the team
• Partner with the Smartsheet EA Team to effectively and efficiently streamline tasks
• Support key project administration through pre-built Smartsheet tools
• Provide administrative support for the VP of Professional Services & VP of PS Sales, including email/slack aliases, org charts, recognition programs, etc
• Partner with the World Wide Field Ops. (WWFO) EA team for WWFO onsite event needs and project support
• Build and maintain excellent relationships with team members and with other assistants, including supporting other executive assistants and office team members to maintain continuity and best practices
• Take on ad-hoc projects as they arise based on interest in learning and as time permits

Benefits

• HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees
• Stock - Restricted Stock Units (RSUs) for eligible roles
• Lucrative Employee Stock Purchase Program (15% discount)
• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
• Monthly stipend to support your work and productivity
• Flexible Time Away Program, plus Incidental Sick Leave
• US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
• US employees receive 12 paid holidays per year
• Up to 24 weeks of Parental Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to Udemy online courses
• Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
• Teleworking options from any registered location in the U.S. (role specific)