Executive Assistant

Summary

Join the Sui Foundation as an Executive Assistant and provide strategic and operational support to the Managing Director. This role requires exceptional organizational skills and the ability to manage priorities in a fast-paced environment. You will oversee global operations and travel management, provide strategic support and operational efficiency, coordinate cross-functionally with stakeholders, and oversee projects. The ideal candidate possesses experience in high-level executive support, a strong understanding of Web3, and exceptional organizational and project management skills. This is a full-time, remote position offering the opportunity to work with a leading Web3 foundation and contribute to high-impact initiatives within a dynamic, global environment. The Sui Foundation is committed to decentralization and onboarding the next billion users to web3.

Requirements

• Experience in high-level executive support and business operations
• Strong understanding of Web3, blockchain, or crypto ecosystems, whether from direct experience or deep industry engagement
• Exceptional organizational and project management skills, with the ability to manage competing priorities
• Strong communication skills, both written and verbal, with experience preparing executive-level materials
• Ability to operate with discretion, and a solutions-oriented mindset
• Flexibility to adapt in a dynamic, global environment with evolving priorities

Responsibilities

• Oversee complex international travel and logistics, ensuring seamless execution
• Manage scheduling and coordination for key external engagements and industry events
• Ensure security and operational considerations are factored into travel and event planning
• Prepare comprehensive travel briefs, including itineraries, key contacts, and cultural insights
• Partner closely with the Managing Director to streamline operations, ensuring alignment across key initiatives
• Prepare the Managing Director for high-profile meetings, speaking engagements, and strategic discussions
• Develop briefing materials, talking points, and key documents to support decision-making
• Attend leadership meetings to track action items, ensure timely follow-ups, and drive accountability across teams
• Maintain structure and efficiency in internal communication, ensuring priorities are effectively managed
• Act as a liaison between the Managing Director and internal teams, ensuring clear communication and alignment
• Manage relationships with key stakeholders, both internal and external, including leadership, partners, and board members
• Support coordination of executive and leadership offsites, ensuring seamless execution
• Organize board meetings, including agenda planning and material preparation
• Lead and support special projects that advance organizational priorities
• Ensure critical initiatives stay on track, managing deadlines and cross-functional collaborations
• Provide structure to ad hoc requests, bringing strategic insights and execution support
• Collect, synthesize, and format leadership updates, ensuring clarity and actionable insights
• Oversee preparation of executive reports, board updates, and key presentations
• Contribute to internal communications that enhance organizational alignment and transparency

Benefits

• Work with a leading Web3 foundation driving innovation in decentralized technology
• Serve as a strategic partner to an industry leader, contributing to high-impact initiatives
• Gain direct exposure to the Web3 ecosystem, helping shape its growth and evolution
• Operate in a fast-paced, global environment with a high degree of autonomy and responsibility
• Our team is 100% remote and we are hiring across the world