Executive Assistant

Summary

Join TaxValet as an Executive Assistant to the CEO, working 100% remotely from Luzon, Philippines. This crucial role requires exceptional organizational skills, proficiency in Google Suite, and strong communication skills. You will manage the CEO's calendar, handle correspondence, prepare documents, and coordinate meetings. The ideal candidate is a proactive problem-solver with a warm personality and experience in a similar role. TaxValet offers a competitive monthly salary, 43 days off per year, flexible hours, profit sharing, and a positive work environment.

Requirements

• At least 1 year of experience as an Executive Assistant or in a similar role
• Exceptional organizational skills with a keen eye for detail
• Proficiency in Google Suite and project management tools
• Strong written and verbal communication skills in English
• Ability to work independently and manage time effectively
• Experience with calendar management
• Proven experience developing and following SOP’s
• Comfortable working with sensitive and confidential information
• Comfortable working with and learning new technologies
• Demonstrated ability to prioritize tasks and meet deadlines consistently
• Experience in managing complex schedules and coordinating meetings
• Proficiency in preparing reports and presentations
• Ability to anticipate needs and take initiative in solving problems
• Warm and approachable personality
• Direct and clear communication style (someone who appreciates getting right to the point)
• Ability to build and maintain professional relationships
• Adaptable and flexible in a dynamic work environment
• Discreet and trustworthy when handling confidential information

Responsibilities

• Manage CEO’s calendar, including scheduling meetings and appointments
• Handle correspondence, including emails and phone calls
• Prepare and edit documents, surveys, reports, video announcements and presentations
• Plan and coordinate team meetings, and execution of post-meeting tasks
• Coordinate with internal teams and external partners
• Coordinate travel arrangements
• Assist with personal tasks as needed, such as managing appointments
• Organize and maintain files and records
• Proactively identify and resolve potential issues before they arise

Preferred Qualifications

Video editing experience

Benefits

• Monthly flat salary - 65,000 PHP
• 43 days off per year. This includes 22 holidays per year, plus 21 days of PTO per year
• 3 additional days off per year to volunteer and serve your community
• 100% Remote work with flexible working hours
• The ability to participate in the company profit sharing program the year after your hire date (pending passing a financial literacy quiz.)