Winona is hiring a
Executive Assistant

Summary

Winona is seeking a full-time remote Executive Assistant with corporate legal/financial expertise to provide exceptional administrative support to executives. The role involves managing the executive's calendar, conducting legal research, interpreting and preparing financial statements, and providing general administrative support. The position offers flexible hours, unlimited PTO, non-working holidays, referral bonuses, financial support for online courses, a fun and casual work environment, employee engagement activities, and virtual gatherings.

Requirements

• Minimum 2 years of experience as an Executive Assistant or Legal Assistant/Paralegal
• Experience in business law and corporate law, including familiarity with legal documents, compliance requirements, and regulatory filings
• Proficiency in financial analysis, with the ability to understand and prepare Profit and Loss (P&L) statements and balance sheets
• Experience with state filings and other regulatory submissions
• Advanced skills in Excel and Google Sheets, including the ability to create, manage, and analyze spreadsheets for various business and legal purposes
• Excellent written and verbal communication skills
• Strong attention to detail and a commitment to accuracy
• Superior organizational skills with the ability to prioritize tasks, manage multiple deadlines, and thrive in a remote environment
• Ability to work independently, manage time effectively, and take initiative
• Strong internet connection, reliable computer equipment, and video conferencing capabilities are required

Responsibilities

• Manage the executive's calendar remotely, scheduling appointments, meetings, and travel arrangements
• Utilize video conferencing tools to facilitate virtual meetings and presentations
• Prepare meeting agendas, presentations, and other materials
• Communicate effectively with clients, colleagues, and external parties via phone, email, and video calls
• Manage and prioritize the executive's inbox, filtering and responding to emails as appropriate
• Draft and proofread correspondence, reports, and other documents
• Conduct legal research on assigned topics using online legal databases
• Assist with the preparation and review of legal documents electronically, ensuring accuracy and adherence to legal standards
• Handle state filings and regulatory submissions
• Organize and maintain legal files electronically
• Track deadlines keeping the executive informed
• Interpret and prepare Profit and Loss (P&L) statements and balance sheets
• Assist with financial data entry and reporting analysis
• Prepare expense reports and reconcile accounts
• Provide support for budgeting and forecasting activities
• Utilize project management tools to maintain organization and task flow
• Maintain digital filing systems and databases
• Coordinate with other departments virtually to ensure smooth workflow

Benefits

• Flexible hours, work wherever you choose
• Unlimited PTO
• Non-working holidays per country of residence
• Referral bonuses
• Financial support for online courses
• Fun and casual work environment
• Employee engagement activities and virtual gatherings