Executive Assistant

Summary

Join our team as a proactive and detail-oriented Executive Assistant, providing high-level support to our executive team. You will manage executive calendars, handle confidential information, coordinate meetings and events, and assist with special projects. This role demands exceptional communication and organizational skills, proficiency in various software, and the ability to manage multiple priorities effectively. You will also support personal tasks to optimize the executive's time and focus. Success in this position requires experience as an Executive Assistant in a corporate setting and a proven track record. The ideal candidate thrives in a fast-paced environment and is highly collaborative.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar role, with a track record of success in a corporate environment
• Familiarity with supporting executives in dynamic, fast-paced settings
• Exceptional organizational and multitasking abilities, with an eye for detail
• Strong written and verbal communication skills, capable of interacting effectively with diverse stakeholders
• Proficient in tools such as Slack, Notion, Microsoft Office Suite, Google Workspace, and other relevant software
• Discretion and confidentiality in handling sensitive information
• Proactive mindset with a problem-solving attitude and a focus on continuous improvement
• Flexibility to adapt to changing priorities, schedules, and deadlines

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
• Screen and respond to calls, emails, and other correspondence on behalf of the executive, ensuring timely and professional communication
• Prepare agendas, take minutes, and follow up on action items from executive meetings
• Handle confidential and time-sensitive information with the utmost discretion
• Draft, edit, and proofread correspondence, presentations, and reports
• Coordinate logistics for internal and external meetings, events, and conferences
• Assist with special projects and initiatives, including conducting research and compiling data
• Track project timelines and milestones, ensuring deadlines are met and deliverables are completed efficiently
• Support personal tasks, such as managing household schedules, family-related appointments, and special events
• Coordinate personal travel arrangements and oversee logistics for family or personal commitments
• Ensure personal and professional tasks are balanced and aligned to optimize executive productivity
• Act as a liaison between the executive team and internal/external stakeholders
• Build and maintain strong relationships with key partners, clients, and team members