Executive Assistant

Summary

Join InVitro Capital as a remote Executive Assistant supporting the CEO. This role requires strong organizational and communication skills, experience in an administrative or operational role, and the ability to manage multiple priorities in a fast-paced environment. You will manage the CEO's calendar, travel arrangements, expenses, and communications. While prior experience as a CEO's Executive Assistant isn't required, experience in a similar support role is essential. Flexibility is key due to the CEO's schedule potentially shifting across time zones. InVitro Capital offers competitive compensation and a supportive work environment.

Requirements

• 2+ years of experience in an administrative, coordination, or operations role supporting leadership or a team
• Experience managing calendars, travel, scheduling, or executive communications
• Strong communication and interpersonal skills
• Ability to manage schedules and travel across multiple time zones
• High attention to detail and excellent multitasking abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or other organizational tools
• Ability to work independently in a remote setting, with reliable internet access and the necessary tech tools

Responsibilities

• Strategically manage the CEO’s schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination
• Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries
• Manage and reconcile the CEO’s expenses, ensuring timely and accurate reporting
• Act as the CEO’s point of contact—screening and prioritizing emails, messages, and requests, and ensuring follow-ups happen
• Maintain accurate, secure, and easily accessible documentation
• Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule

Preferred Qualifications

• Familiarity with project management tools or scheduling software
• Experience handling confidential or high-level executive communications

Benefits

• Work on cutting-edge AI and B2B technologies
• Help build and grow successful startups
• Work with some of the best minds in the industry
• Supportive and collaborative work environment
• Competitive compensation: We offer a competitive compensation package, with salaries ranging from [$1,500 to $ 2,000 monthly], payable in USD