Remote Executive Assistant, Operations Manager

Summary

Join a fast-paced, dynamic environment as an Executive Assistant / Operations Project Coordinator, where you'll have the opportunity to grow and evolve with a highly experienced team.

Requirements

• Minimum of 3 years as an Executive Assistant or similar role in a remote environment
• Excellent English proficiency (speaking, reading, writing)
• Practical experience with Google Workspace (Docs, Sheets, Slides, Calendar)
• Familiarity with project management and communication tools like Slack, ClickUp, Asana, etc
• Strong ability to keep things organized, clear, and detailed
• High level of Emotional Intelligence, Critical Thinking, and Empathy
• Ability to manage time and workload effectively
• Competence in solving problems, making decisions, and multitasking when necessary
• High level of work ethic and interpersonal skills
• Able to work within the EU timezone

Responsibilities

• Serve as the liaison among executives, employees, clients, and external partners
• Manage the flow and records of information promptly and accurately
• Schedule meetings, manage the executive’s calendar, and take notes during meetings
• Coordinate tasks on our project management system and prioritize sensitive matters
• Send reminders for overdue tasks
• Continuously seek ways to improve workflows and processes
• Create Standard Operating Procedures (SOPs) to enhance operational efficiency
• Format information for internal and external communication, including memos, emails, presentations, and reports
• Assist with writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
• Make travel and accommodation arrangements
• Provide general administrative support and handle other tasks as needed

Benefits

• Interesting, challenging, fast-growing projects
• Strong and open-minded, transparent team
• An environment that will push you to grow and evolve
• Freedom to make decisions (and fails!)
• Fully remote team, flexible times (according to clients or team needs)
• Non-corporate, ever-evolving environment
• Results and solutions-oriented environment