AdKings Agency is hiring a
Executive Assistant / Operations Manager

Summary

The job is for an Executive Assistant / Operations Project Coordinator in a remote company that operates internally and externally in English (US). The role requires 3-5 years of experience, excellent organizational and communication skills, proficiency in project management, workflow improvement, and SOP development. The responsibilities include serving as the liaison among executives, employees, clients, and external partners, managing information, calendars, tasks, reminders, workflow improvement, SOP development, communication, administrative assistance, travel arrangements, and general support.

Requirements

• Minimum of 3 years as an Executive Assistant or similar role in a remote environment
• Excellent English proficiency (speaking, reading, writing)
• Practical experience with Google Workspace (Docs, Sheets, Slides, Calendar)
• Familiarity with project management and communication tools like Slack, ClickUp, Asana, etc
• Strong ability to keep things organized, clear, and detailed
• High level of Emotional Intelligence, Critical Thinking, and Empathy
• Ability to manage time and workload effectively
• Competence in solving problems, making decisions, and multitasking when necessary
• High level of work ethic and interpersonal skills
• Able to work within the EU timezone. This is a fully remote position

Responsibilities

• Serve as the liaison among executives, employees, clients, and external partners
• Manage the flow and records of information promptly and accurately
• Schedule meetings, manage the executive’s calendar, and take notes during meetings
• Coordinate tasks on our project management system and prioritize sensitive matters
• Send reminders for overdue tasks
• Continuously seek ways to improve workflows and processes
• Create Standard Operating Procedures (SOPs) to enhance operational efficiency
• Format information for internal and external communication, including memos, emails, presentations, and reports
• Assist with writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
• Make travel and accommodation arrangements
• Provide general administrative support and handle other tasks as needed

Benefits

• Working with a highly experienced team
• Fast-paced environment
• Great culture
• Remote culture, and location independence (ability to travel)
• Personal growth and big goals