Executive Assistant

Summary

Join Datavant, a data platform company for healthcare, as an Executive Assistant to support the Chief Technology Officer, Chief Information Security Officer, and Chief of Staff. This hybrid role requires strategic thought, discretion, and tact in handling confidential information. You will manage calendars, travel booking, and schedule internal and external meetings, facilitate events, and develop comprehensive plans for team offsites.

Requirements

• At least 5 years prior experience in an executive assistant role supporting a C-Suite Level Exec is highly valuable
• World-class attention to detail: names are spelled correctly, time-zones are accurate, you proofread all your work by default
• Professional and helpful: you are accessible yet appropriately distanced, you offer help proactively when needs arise without aggressively inserting yourself
• Extremely well organized: you have a system to track key activities, you predict future needs and preempt them, you proactively follow up on all open items, no tasks fall through the cracks
• Fast response time, especially to requests from your Executives and when coordinating meetings with external parties
• Generally answer all direct Executive needs/questions within 4 hours between 8am and 6pm EST on work days
• Some responsiveness over evenings/weekends is expected (don’t ‘go dark’ from Friday 5pm to Monday 8am)
• Follow up with external parties regarding coordination/scheduling should happen within 12 hours
• You understand and respect confidentiality

Responsibilities

• Provide reliable, professional administrative support for the Chief Technology Officer, Chief Information Security Officer, and the Tech Chief of Staff
• Handle highly-confidential and/or sensitive information with discretion and tact
• Manage calendar, travel booking, and schedule internal and external meetings (e.g., executives, board members, clients)
• Facilitate internal company celebration events, ensuring accomplishments and employee milestones are recognized
• Planning, communication and event logistics for in-person team offsites
• Develop comprehensive plans for team offsite events including logistics, timelines and managing budgets
• Own and manage the calendar for critical meetings and bonding events, ensuring they occur with proper preparation and smooth logistics
• Ensure seamless on-site execution, managing staff, vendors, and participant communication
• Enable team to scale by ensuring no critical documents or processes fall through the cracks
• Partner with the Chief of Staff to: Organize and facilitate key CTO operations, including staff meetings, offsites, All Hands, AMA sessions etc. Develop agendas, talking points, and content ideas to drive productive discussions
• Draft strategic communications, including monthly and quarterly reports for senior leadership
• Manage cross-tech initiatives focused on budget, headcount, and vendor management efficiencies

Benefits

• Salary ranges for this position are developed with the support of benchmarks and industry best practices
• Estimated salary range for this role is $98,000-$121,000