Executive Team Assistant

Summary

Join Smartcat, a rapidly growing Series C company, as an Executive Assistant to amplify the impact of our leadership team. You will manage calendars, internal operations, and cross-functional initiatives, ensuring efficient and aligned operations. Responsibilities include coordinating schedules, managing company-wide events, organizing executive offsites, assisting with administrative tasks, and serving as a point of contact for employee operations. This role requires strong organizational and communication skills, experience in executive support, and proficiency in G-suite tools. Smartcat offers a fully remote work environment, a global team, and the opportunity to contribute to a high-impact role within a dynamic and innovative company.

Requirements

• Fluency in English, both written and verbal
• 1-2 years of previous experience in executive or operational support roles
• Excellent coordination, organization, and multitasking skills
• Experience running internal meetings, projects, and/or logistics independently
• Ability to work well across teams and follow through consistently
• Proactive attitude, self-driven and able to work independently to achieve results
• Someone passionate about the company’s mission and eager to contribute

Responsibilities

• Coordinate schedules and meetings for the executive team members, upon request; assist in traveling
• Manage company-wide initiatives: Monthly All-Hands meetings, Quarterly Smartcat Awards, employee gifts
• Organize and own logistics for Quarterly Executive offsites and other C-level events and meetings
• Assist team members with administrative requests (e.g., legal documents delivery, help with visa applications, etc.)
• Serve as a point of contact for employee ops-related questions and onboarding
• Manage internal documentation and Notion pages used across the company
• Assist in ad-hoc projects as requested by the Executive team members

Preferred Qualifications

Proficiency in G-suite tools and Notion

Benefits

Fully remote team