Finance Operations Coordinator

Summary

Join our team as a Finance Operations Coordinator! This remote, full-time position requires strong organizational and analytical skills. You will support finance, operations, and administrative teams by managing receivables, tracking commissions, handling refunds, and reconciling accounts. The role involves generating reports, maintaining financial records, and ensuring smooth operational workflows. Experience in finance, operations, or administration is essential, along with proficiency in Excel and experience with accounting tools. A detail-oriented and self-starting individual who thrives in a team environment is ideal.

Requirements

• 2–4 years of experience in finance, operations, or administrative roles
• Strong proficiency in Excel/Google Sheets — including formulas, filters, and pivot tables
• Excellent attention to detail — you’re the kind of person who catches the smallest discrepancies
• Highly organized with great time management and task prioritization skills
• Comfortable handling confidential financial data with discretion
• A self-starter who thrives independently but also communicates well in a team environment

Responsibilities

• Allocate incoming funds and expense receivables in internal systems accurately and promptly
• Assist with general bookkeeping and support accounting compliance
• Reconcile accounts and maintain up-to-date, accurate financial records
• Prepare and send Accounts Receivable (AR) reports weekly
• Review and track payables to ensure timely processing
• Follow up on aging receivables to support cash flow and collections
• Prepare and email monthly invoices (e.g., for storage or other services)
• Generate and maintain daily commission and call reports for the sales team
• Track lead refunds and process refund requests for invalid or poor-quality leads
• Maintain clean, well-organized spreadsheets and financial dashboards
• Identify process discrepancies and proactively escalate or resolve them
• Monitor shared inboxes for supplier invoices, task-related emails, and follow-ups
• Ensure timely follow-through on tasks by coordinating with internal stakeholders
• Maintain internal documentation and keep operational workflows up to date
• Handle various administrative and ad-hoc business tasks as needed
• Monitor company email accounts and escalate important communications appropriately

Preferred Qualifications

Experience with CRMs or accounting tools such as QuickBooks, Salesforce, or HubSpot