Fund Operations Associate

Summary

Join January Capital as a Fund Operations Associate, working remotely from Malaysia. This role involves leading and streamlining fund operational processes, leveraging innovative technology solutions. Responsibilities include fund accounting and operations, investor relations support, and process improvement. The ideal candidate possesses a Bachelor's degree, 6-8 years of relevant experience, strong AI tool proficiency, and a proven track record of process improvement. Core competencies include independent work capabilities, strong analytical skills, excellent communication, and a proactive approach. Preferred qualifications include valuation experience, familiarity with fund administration platforms, and professional qualifications.

Requirements

• Bachelor's Degree in business, finance, accounting or related field
• 6-8 years of relevant industry experience in fund operations, preferably with exposure to venture capital and private equity funds
• Strong proficiency with AI tools and platforms (ChatGPT, Claude, automation tools, data analytics software) with demonstrated ability to integrate these into work processes
• Track record of process improvement and operational efficiency initiatives
• Remote work experience with demonstrated ability to work effectively across geographies and maintain strong relationships with stakeholders
• Experience with fund accounting principles and month-end/quarter-end close processes
• Independent work capabilities with ability to lead processes while maintaining exceptional accuracy and quality
• Strong analytical and problem-solving skills with attention to detail in financial calculations and data validation
• Excellent written and verbal communication skills with ability to interact professionally with investors and external service providers
• Proactive, solutions-oriented approach with eagerness to take on operational challenges
• Strong organizational skills with ability to manage multiple deadlines and competing priorities
• Adaptability and continuous learning mindset to stay current with evolving technology and industry best practices

Responsibilities

• Lead quarter-end fund accounting closes, ensuring accuracy and timeliness while continuously identifying opportunities to streamline and automate workflows
• Manage capital call processes from inception to completion, including call computations, coordination with investor relations and fund administrator on notices, and follow-up on outstanding payments
• Execute distribution processes including calculation preparation, distribution notices, and coordination with Investor Relations, fund administrator and banking partners
• Manage quarterly valuation review processes, including performing and reviewing valuation models with investment team members and coordinating with external valuation service providers for independent third-party reviews
• Maintain strong relationship with outsourced fund administrator to ensure seamless fund operations, data accuracy, and continuous improvements in their platform
• Support quarterly investor reporting processes by providing accurate and timely financial data to the data and reporting team
• Liaise with external service providers including auditors, tax advisors as needed
• Coordinate with Investor Relations team on LP communications and reporting requirements
• Support investor onboarding processes including following up with fund administrator on outstanding investor document requirements, and contract notes
• Handle limited partner communications related to operational matters, including payment confirmations, capital call reminders, and distribution notifications
• Respond to investor inquiries regarding fund operations, subscription processes, and administrative matters
• Maintain accurate investor records and coordinate with fund administrator and legal team on subscription documentation and KYC processes
• Continuously evaluate and enhance existing fund operational processes using AI tools, automation software, and data analytics platforms
• Collaborate with vendors and internal teams to optimize fund administration systems and workflows
• Stay current with AI developments in fund operations, accounting automation, and financial reporting tools

Preferred Qualifications

• Valuation experience and familiarity with portfolio company valuation processes
• Experience with fund administration platforms and accounting software
• Knowledge of fund structures and legal documentation (LPAs, side letters, etc.)
• Familiarity with regulatory requirements for fund operations
• Experience working with external fund administrators and service providers
• Professional qualifications (CPA, CFA, or similar) preferred but not required