Global Legal Operations Manager

Summary

Join Docplanner's Global Legal Team as a Legal Operations Manager and contribute to enhancing the efficiency and effectiveness of the Legal & Compliance function. You will work on improving internal processes, managing contracts and documentation, implementing legal tech solutions, and supporting various legal initiatives. The role involves collaborating with internal and external stakeholders, managing projects, and assisting with document review and drafting. You will also contribute to the management of the company's IP portfolio and risk assessment. This position offers a competitive salary, flexible work arrangements, and various benefits.

Requirements

• Full professional proficiency and ability to work in English, written and spoken (additional European languages a strong plus)
• Experience in project management, product development, operations management or administration (experience in contract management or similar, legal & compliance-related operations a plus)
• Enthusiastic about making legal and compliance teams (or similar corporate functions) efficient operational machines
• Tech-savvy (or tech-curious) mindset, not afraid of “getting your hands dirty” in understanding the intricacies of tech solutions and tools in order to maximise their usefulness and the team’s productivity
• Hands-on attitude, with the ability to be proactive without constant supervision, coming up with ideas and ways to improve the status quo, and leading projects autonomously
• Quick decision making with good business judgement
• Detail-oriented and well-organised, and not afraid to hold others accountable (regardless of role and seniority) when the required processes and procedures are not followed
• Highest degree of professional ethics and integrity, and ability to handle confidential information in an appropriate and professional manner
• Good at working with data and numbers
• Strong interpersonal and team-working skills

Responsibilities

• Work on the improvement of internal processes and procedures, to help the Global Legal Team meet the needs of the Docplanner business functions in the most cost-effective and time-efficient way possible
• Support and improve contract and other documentation management processes
• Take the lead on the adoption and/or maintenance of Docplanner’s legal tech stack (including GenAI-powered tools) to boost the Global Legal Team’s efficiency, by scoping the relevant needs, identifying the best solutions or products, and designing and managing the implementation and roll-out process
• Support the management of the relationship with external suppliers for the Global Legal Team, and the management of the Global Legal Team budget
• Project-manage key Global Legal Team initiatives and activities, including by coordinating other Docplanner and/or external stakeholders
• Assist with document review exercises and drafting simple legal documents (primarily in English)
• Support the company’s lawyers and the rest of the senior management in the administrative aspects of M&A processes, fundraising efforts, and other strategic projects
• Help the Global Legal Team own and manage the company’s IP portfolio
• Help the Global Legal Team find efficient ways to identify risks and opportunities by horizon scanning, mapping, and researching upcoming changes in the regulatory/legal environment in which Docplanner operates

Benefits

• A salary adequate to your experience and skills. The range is broad so that we can accommodate our roles for all levels of experience, but we will show you the career ladder to explain where we see your skills and impact within the company
• For B2B contract: between 250-258k PLN gross + Vat monthly, or company cost equivalent on employment contract
• Share options plan after 6 months of working with us
• Remote or hybrid work model with or hub in Warsaw
• Flexible working hours (fully flexible, as in most cases you only have to be on a couple of meetings weekly)
• 20/26 days of paid time off (depending on your contract)
• Additional paid day off on your birthday or work anniversary (you choose what you want to celebrate)
• Private healthcare plan with Signal Iduna for you and subsidized for your family
• Multisport card co-financing for you to have access to sports facilities across Poland
• Access to iFeel, a technological platform for mental wellness offering online psychological support and counseling
• 20% time rule: spend 20% of your working hours on your own growth
• Free English classes