Hr Administration Specialist

Summary

Join Xometry, a NASDAQ-listed company, as an HR Administration Specialist! This role focuses on managing key HR processes, ensuring data accuracy, and supporting contractors and internal stakeholders. You will oversee the entire contractor lifecycle, maintain HR records, generate reports, and administer HR systems. The ideal candidate is detail-oriented, proactive, and skilled in HR systems, with a passion for process improvement. This is a remote, full-time position with a fixed rate salary, annual reviews, bonuses, and various benefits.

Requirements

• Bachelor’s degree in Human Resources, Business, Data Analytics, or a related field, or equivalent work experience
• Proficiency in Excel and experience with complex HRIS systems (e.g., ADP, SAP) and reporting tools
• Strong attention to detail with a proactive mindset for identifying and resolving data issues
• Excellent organizational skills and the ability to manage multiple tasks in a fast-paced environment
• Detail-oriented and proactive
• Strong analytical skills and a focus on process improvement
• Collaborative and solutions-driven mindset
• English: B2/C1
• Russian: Native
• Minimum 2 years of relevant experience in HR, contractor management, or data reporting roles

Responsibilities

• Oversee the complete contractor lifecycle, including onboarding, contract renewals, payment tracking, and offboarding
• Communicate with contractors to ensure contracts are accurate, terms are clear, and payments are processed on time
• Collaborate with finance to track contractor expenses, ensuring compliance with company policies and alignment with budget forecasts
• Maintain accurate and up-to-date HR records across all systems and data sources
• Generate and update regular reports, including headcount, turnover, accruals, and budget-related metrics
• Work closely with the finance team to ensure HR data aligns with financial reports and supports decision-making
• Act as the primary contact for maintaining and troubleshooting HR systems and databases, providing support for team queries
• Ensure data integrity across HR systems by identifying and resolving discrepancies
• Assist with the implementation or upgrading of HR tools, including data migration and system integration as needed
• Identify opportunities to streamline or automate manual processes to improve efficiency in HR data management and reporting
• Develop and maintain clear process documentation for reporting, contractor management, and system use to standardize procedures
• Support initiatives related to organizational leveling and grading, both as a project and on an ongoing basis as required
• Contribute to other tasks as assigned by the Senior Manager or team leadership

Preferred Qualifications

Experience in contractor or external vendor management is a plus

Benefits

• Remote full-time job
• Working hours - CET (Monday to Friday)
• Fixed rate depending on the career level
• Annual review and loyalty bonus
• Overtime hours are possible for this position
• Corporate Laptop
• Free corporate language courses
• Corporate events online and offline
• Team spirit and friendly atmosphere: we work in an open, friendly and trusting environment that welcomes initiative. In the Xometry team, everyone is ready to help and support in difficult times, and we always celebrate victories together and appreciate the contribution of everyone
• Development opportunities: we are a fast growing company, each new task is an interesting challenge for the team
• We care: ongoing free of charge well-being activities for our people, charity projects worldwide
• Flexibility: speed and flexibility are some of our advantages, allowing us to achieve amazing results. We have flexible processes and planning, we can respond to rapidly changing conditions and remain effective in the face of uncertainty
• Onboarding: Well structured onboarding plan for new employees combining all in one process, technology, and systems components