Hr Administrator

Summary

Join our rapidly expanding, innovative company as an HR Coordinator! This exceptional career opportunity offers a collaborative environment and the chance to contribute significantly to a leading specialty insurance carrier serving emerging industries. You will assist in recruitment, onboarding, training, and HR record management, while also providing administrative support to the CHRO. The role requires strong HR experience, excellent organizational skills, and proficiency in MS Office. This full-time, permanent, work-from-home position offers a Monday-Friday schedule (9 PM-6 AM Manila time).

Requirements

• BSc/BA in Human Resources Management, Business administration or relevant field
• 2+ years of human resource management experience
• Experience in high volume meeting scheduling
• Understanding of general human resources policies and procedures
• Excellent knowledge of MS Office
• Experience working with HRIS and other HR systems
• Excellent organizational skills and attention to detail
• Customer-centric mentality and a proactive willingness to assist internal clients
• Desire to work as a team with a results driven approach
• Excellent time management skills with a proven ability to meet deadlines
• Ability to act with integrity, professionalism, and confidentiality

Responsibilities

• Assist in recruitment efforts, which involve crafting and posting job listings across diverse platforms, scheduling interviews, communicating with candidates, and managing the applicant tracking system
• Streamline the onboarding process by preparing necessary paperwork, coordinating logistics for new hire orientations, crafting comprehensive first-week onboarding schedules in collaboration with respective managers, and ensuring a seamless integration into the organization
• Serve as a liaison with the IT department to ensure timely provision of necessary tech assets to new hires, oversee appropriate setups, and manage asset retrieval upon termination
• Input new hire information into all HR platforms promptly
• Coordinate training and development initiatives by assigning, scheduling, and monitoring online and live training sessions, as well as managing associated training materials
• Maintain the accuracy and confidentiality of HR records and databases
• Assist in implementing and upholding HR policies and procedures
• Handle paperwork for new hires, including employment agreements and other relevant documentation
• Manage exit procedures, ensuring the proper documentation for departing employees is completed
• Provide assistance to employees encountering HRIS and other HR platform access issues, as well as facilitating access to Insurance IDs
• Support the planning and execution of employee engagement activities and events
• Collaborate with the company's graphic designer to create high-quality internal communications
• Manage the CHRO's calendar, scheduling meetings, and coordinating appointments
• Prepare and distribute correspondence, presentations, and reports on behalf of the CHRO
• Act as the primary point of contact for internal and external stakeholders seeking to connect with the CHRO
• Assist with travel arrangements for the HR team and handle expense reporting for the CHRO as needed
• Provide general administrative support, including managing phone calls, handling inquiries, and organizing files and documents
• Collaborate with HR team members to support department initiatives and projects
• Act as a liaison between HR and other departments to facilitate effective communication and coordination
• Maintain and update HR documents, such as employee handbooks, policies, and procedures
• Willingness to assist as needed beyond the scope of typical HR support duties

Preferred Qualifications

• Experience with Mac system
• Knowledge of Paylocity HRIS system

Benefits

• Work-From-Home
• Schedule: Monday to Friday: 9PM-6AM (Manila Time)