HR and Payroll Administrator

Summary

Join a leading HR solutions provider as their detail-oriented HR & Payroll Administrator. This remote, full-time position offers a competitive salary and additional perks. You will be responsible for accurate payroll processing, maintaining records, ensuring compliance, and providing HR support to employees. The ideal candidate possesses strong organizational skills, payroll experience (Paylocity preferred), and bilingual proficiency in Spanish and English. This is a long-term opportunity to contribute to a growing team and work independently from home.

Requirements

• Minimum 2 years experience in Human Resources and Payroll
• Proficient experience with HR software and tools
• Bilingual in Spanish/English required. Must be able to read, write, speak, and translate English/Spanish
• Computer software knowledge (MS Office Suite)
• Payroll experience is required
• Proficient in data entry and typing skills
• Strong organizational skills
• Keen ability to multitask and work within tight deadlines
• Excellent verbal and writing skills
• Ability to work independently
• Attention to detail and thoroughness
• Problem-solving and decision-making skills

Responsibilities

• Accurately process our client’s various payrolls and any on-demand payrolls
• Enter payroll data and make changes related to tax withholding and employee benefits
• Maintain accurate payroll records
• Create reports on paycheck disbursement and other payroll activities
• Review, manage, and validate a high volume of time data in Paylocity or other payroll systems within deadlines
• Coordinate incoming garnishments, support orders, and Levies
• Ensure that all benefit premiums are accurately deducted from paychecks
• Adhere to all state and federal payroll regulations
• Prepare periodic status reports and maintain accurate information on the payroll database for multiple client companies
• Update the HRIS system with election updates and notify carriers of changes
• Streamline and update payroll processes and procedures in addition to implementing new time and attendance systems, HRIS, and record keeping
• Process information for FMLA, OSHA compliance, EEO compliance, family relations, recruitment, and sexual harassment compliance
• Maintain detailed records of employment and provide spreadsheets/data of all payroll functions for audit purposes
• Set up and maintain client’s personnel files if necessary
• Maintain records of personnel-related data (payroll, personal information, leaves, etc.) and ensure all employment requirements are met
• Maintain strict confidentiality of sensitive information
• Support with any client employment relations issue, such as work complaints and harassment allegations
• Review a variety of forms and records for accuracy, completeness, and compliance
• Assist in onboarding and offboarding procedures for various clients, including ensuring pre-employment requirements are met (background check, livescan, TB test, required training, etc.) as well as employment paperwork in their HRIS system
• Conduct exit interviews as needed
• Document necessary training & education requirements for employees and ensure certifications and licenses are maintained if necessary
• Assists with leave processes, Benefits Administration, FMLA, etc
• Assist with client’s employee health and welfare plans, including enrollment, changes, and terminations
• Support recruiting entry-level roles for clients, as needed
• Assume other duties as assigned

Preferred Qualifications

Knowledge of Paylocity is preferred

Benefits

• Competitive Salary
• This is a full-time, long-term position
• Work from home
• Monday through Friday, 9 am to 6 pm - PST
• Additional perks