HR Operations & Administration Coordinator

Summary

Join iHorizons as an HR Generalist to manage employee life cycle processes, from onboarding to offboarding, ensuring compliance with company policies and legal requirements. You will be responsible for administering probation and separation processes, optimizing invoice and payments management, and maintaining accurate employee records. This remote position requires a minimum of 3 years of relevant HR operations experience with a focus on payroll and HR administration. You will collaborate with the finance department, manage employee leave requests, and maintain accurate data in the HR system. The ideal candidate possesses excellent Microsoft Office skills, particularly Excel, and experience with employee services. This role offers the opportunity to contribute to a seamless employee experience within a forward-looking organization.

Requirements

• Bachelor’s degree, highly desirable in HR-related studies
• Minimum 3 years of relevant experience in HR Operations with a focus on payroll, and HR administration
• Excellent skills in Microsoft Office suite
• Proficient in Excel functions
• Comfortable working with numbers and maintaining data accuracy
• Prior experience in employee services related HR roles

Responsibilities

• Serve as a point of contact for general employee services including onboarding, exits, leave management, and documentation
• Administer and track probation evaluations, contract confirmations, and end-of-service processes
• Ensure compliance with company policies and legal requirements
• Coordinate exit interviews and handle the necessary paperwork
• Assist in processing payroll transactions, such as salary adjustments, bonuses, and deductions
• Collaborate with the finance department to ensure accurate and timely payroll processing
• Support the procurement process by creating and managing purchase orders
• Request and receive invoices from vendors and ensure timely delivery of services
• Assist in the preparation and maintenance of provision sheets, detailing employee benefits and entitlements
• Ensure timely and accurate recording of Service Level Agreement (SLA) data and collaborate with relevant teams to gather necessary information for SLA reporting
• Update employee data in the HR system while ensuring confidentiality
• Ensure the master data accuracy and confidentiality in accordance with data protection regulations
• Collect and organize relevant HR documents, including employee contracts, performance appraisals, and training records
• Maintain a systematic filing system to ensure easy retrieval of documents when needed
• Prepare official letters and correspondence, including employment verification, promotion, and disciplinary letters
• Maintain accurate records of employee attendance and report issues to management
• Manage and track employee leave requests, including vacation, sick leave, and other types of absences

Preferred Qualifications

Experience with Microsoft Teams will be an added advantage

Benefits

Remote work, flexible hours