HR Operations Specialist

Summary

Join GuidePoint Security as an HR Operations Specialist and provide full-cycle HR support, including employee onboarding, compliance, and business reporting. You will be responsible for generating offer letters, initiating onboarding tasks using HR technology, acting as a point of contact for new hires, processing background checks, and responding to employment verifications. Additional duties include supporting managers with employee change requests, ensuring compliance with regulations, preparing compliance reports, and partnering with Employee Relations. This role requires a strong understanding of HR principles, compliance requirements, and relevant laws and regulations. The ideal candidate will possess excellent communication and organizational skills and the ability to work independently and as part of a team.

Requirements

• Undergraduate degree in Human Resources, business or related field
• 2-4 Years relevant HR experience
• Basic knowledge of all business compliance reporting such as, AAP, EEO, etc
• Thorough knowledge of human resource-related issues
• Ability to research, interpret, and apply Federal/State employment laws
• Maintains strict confidentiality
• Excellent communication skills, including excellent phone etiquette and a demonstrated ability to communicate professionally in both verbal and written forms
• Proven and effective time management skills, organizational skills, and ability to multi-task
• Possesses the ability to self-manage and adapt to changes, delays, or unexpected shifts in priorities while maintaining focus and productivity in a fast-paced environment
• Customer service driven and attention to detail is a must
• Ability to work flexible work schedule required

Responsibilities

• Supports the Employee Onboarding process by generating and sending offer letters and initiating onboarding tasks using HR Technology (Greenhouse, DocuSign, UKG Pro)
• Be a point of contact for new hires
• Processes request for background screening as part of onboarding
• Respond to Verifications of Employment
• Support managers with employee change requests and be first line of review for approval
• Provide information necessary for compliance requirements (internal/external audits, AAP, EEO, etc) by working with Employee Relations and understanding external requirements
• Assist with preparing compliance reports such as, EEO-1, AAP, etc
• Prepare all reports using UKG Pro Business Intelligence as requested by the business
• Partner with Employee Relations pulling employee records, when necessary, i.e., subpoena’s, etc
• Ensure the organization's policies and handbook are compliant with Federal, State and Local laws and regulations
• Perform other duties as assigned

Preferred Qualifications

• Certification or advanced degree in business or HR a plus
• Experience with UKG Pro (including Business Intelligence Reporting), E-Verify, and Greenhouse Recruiting preferred

Benefits

• Remote workforce primarily (U.S. based only, some travel may be required for certain positions, working on-site may be required for Federal positions)
• Group Medical Insurance options: Zero Deductible PPO Plan (GuidePoint pays 90% of the premium for employees and 70% for family plans (spouse/children/family) or High Deductible Health Plan with HSA (GuidePoint pays 100% of the employees premiums and 75% for family plans (spouse/children/family) and GPS will contribute in one lump sum: ($500 per EE annually / $1000 per family annually (includes spouse/children/family options)
• Group Dental Insurance: GuidePoint pays 100% of the premium for employees and 75% of family plans
• 12 corporate holidays and a Flexible Time Off (FTO) program
• Healthy mobile phone and home internet allowance
• Eligibility for retirement plan after 2 months at open enrollment
• Pet Benefit Option