Human Resources Coordinator

Summary

Join Altarum, a nonprofit organization dedicated to improving healthcare for underserved populations, as a Human Resources Coordinator. You will provide essential administrative and HR support, facilitating daily HR functions such as onboarding, offboarding, employee records management, and talent acquisition coordination. The ideal candidate possesses broad HR knowledge, strong data management skills, and the ability to collaborate effectively. This role requires proficiency in HR policies and procedures, maintaining confidentiality, and working autonomously. You will contribute to various HR projects and operations, ensuring their efficient and effective completion. Altarum offers a competitive compensation package and a flexible work environment.

Requirements

• Bachelor’s degree preferred, may be substituted with relevant work experience
• 1-3 years of internship or professional experience providing administrative support (experience in Human Resources preferred)
• Proficient with Microsoft Office and SharePoint
• Ability to use discretion and work in a confidential environment
• Attention to detail
• Strong written and verbal communication
• Ability to prioritize tasks
• Problem solving skills
• Strong interpersonal skills and ability to work collaboratively with employees at all levels
• At this time we will only accept candidates who are presently eligible to work in the United States and will not require sponsorship
• Our organization requires that all work, for the duration of your employment, must be completed in the continental U.S. unless required by contract
• If you are local to our offices in Arlington, Silver Spring, Novi, or Portland this role will be hybrid (in office on Wednesdays - our collaboration days)
• Must be able to work during eastern time unless approved by your manager
• Employees working remotely must have a dedicated, ergonomically appropriate workspace free from distractions with a mobile device that allows for productive and efficient conduct of business

Responsibilities

• Manage Human Resource records and filing; ensure digital employee records are up to date
• Facilitate onboarding activities including conducting HR orientation, entering new hires in HRIS system, creating digital employee files, E-Verify checks, managing orientation schedules, and updating orientation materials as needed
• Facilitate offboarding activities including initiating SharePoint exit checklist, communicating final pay rules to payroll, and processing terminations in HRIS system
• Monitor HR inbox and respond timely to requests including policy questions, verifications of employment, and unemployment requests for information. Direct other requests to the appropriate HR team member
• Run ad-hoc reports in HRIS system, analyze the data, and prepare a final product for presentation to enterprise managers and leaders as applicable
• Serve as concierge for HR team projects, including organization, information gathering, progress tracking and bringing project to completion with uniform approach and consistent point of contact
• Support Employee Recognition programs by monitoring nominations, drafting communications, and supporting committee meetings
• Create and maintain tracking spreadsheets for employee recognition and professional development programs
• Maintain all HR intranet sites including those in SharePoint
• Enter purchase requisitions in Deltek Costpoint to facilitate the payment of HR invoices
• Provide administrative and project support to the department
• Successfully complete other duties as assigned

Preferred Qualifications

• Experience working with an HRIS is a plus (UltiPro or UKG is preferred)
• Knowledge of labor laws, HR practices and regulations is a plus

Benefits

• Competitive Medical, Dental and Optical plans
• Generous Paid Time Off, 8 Company observed holidays plus 3 floating holidays
• Tuition Assistance
• 401K Plan (3% employer contribution plus opportunity for gainsharing)
• Life, AD&D & Disability coverage
• A flexible work environment and more!