Office Administrative Assistant

Summary

Join Benesch, a growing professional services firm, as an Administrative Assistant supporting the Railroad Division. This remote, on-call (with full-time consideration) position requires advanced Microsoft Office skills and strong communication abilities. You will provide administrative and project support, coordinate client activities, manage travel arrangements, and assist with onboarding. Benesch offers a comprehensive benefits package including retirement plans, paid time off, flexible work arrangements, and professional development opportunities. We prioritize employee well-being and offer a supportive and inclusive work environment.

Requirements

• Advanced skill and knowledge of Microsoft Office products
• Advanced writing, editing, proofreading and review skills
• Aptitude to work independently as well as in a professional office environment

Responsibilities

• Prepare or assist with the preparation of correspondence, reports, and materials for publications and presentations
• Provide receptionist, general administrative and clerical duties associated with office operations
• Perform data entry and maintenance of client relations management database
• Coordinate and track potential client engagement, interaction and follow up activities
• Set up and coordinate client-related activities, outings, meetings and conferences as required (e.g., arranging meeting space, coordinating logistics, equipment, catering)
• Plan and coordinate office events
• Attend internal and project meetings to support management or the project team as requested
• Coordinate and manage travel arrangements as required
• Manage pool vehicle inventory and schedule/coordinate service as needed
• Coordinate with and provide administrative support to Division, Regional, and Corporate staff as requested
• Assist project managers with basic project set up, organization and tasks related to correspondence and general reporting
• Manage new employee onboarding processes, building maintenance-office access, employee announcements, operate office equipment, ordering of supplies and maintenance
• Accountable for organization of common space, ordering office supplies, and overall support of office efforts

Preferred Qualifications

• Experience working in the A/E/C or Professional Services Industries
• Familiarity with Deltek Vision
• Experience with local governments

Benefits

• Insurance
• Retirement plans
• Wellness programs
• Opportunities for management and leadership development at all levels, including executive coaching and leadership development for Team Leaders, Group Managers, Division Managers, and Executive Leaders
• Tuition reimbursement for job-related courses
• Ongoing professional development through resources like Red Vector, LinkedIn Learning, technical team meetings, knowledge-sharing training sessions
• Personalized training and career development plans with your manager
• Funding for training, committee work, professional organization memberships, and licenses/certifications
• Support for active participation in professional organizations to foster leadership and community engagement
• Access to valuable retirement planning tools, education, and individual meetings with plan advisors at no charge
• Potential for Benesch to contribute up to 9% of your gross compensation to your retirement plan (5% profit-sharing contribution to your 401(k) plan, regardless of your own contributions & 80% match on your contributions, up to a maximum company contribution of 4%)
• Flexible work schedules and hours, including work-from-home options (dependent on the role)
• Generous Paid Time Benefits (PTB) that increase with your career
• Immediate use of annual PTB; no accrual needed with the ability to bundle time-off plans for extended vacations or life events
• Ten days of paid parental leave for birth, adoption, or foster placement