Administrative Assistant

Summary

Join YouGov's custom research team as a Senior Administrative Assistant, supporting sales, communication, and administrative functions for a dynamic team. You will collaborate directly with two SVPs, ensuring smooth operations and efficient processes. Key responsibilities include supporting the sales team, tracking contracts, developing organizational systems, fulfilling reporting requests, and managing team calendars and onboarding. The ideal candidate possesses proven ability to work with precision, experience in a fast-paced environment, exceptional attention to detail, and strong communication skills. While proficiency in Microsoft Office Suite and experience with Google Workspace and collaboration tools are preferred, they are not mandatory. YouGov offers a competitive salary, benefits package, and a supportive work environment.

Requirements

• Proven ability to work with precision and maintain excellent organizational standards
• Experience managing administrative or operational tasks in a fast-paced environment
• Exceptional attention to detail and a proactive mindset
• Strong written and verbal communication skills

Responsibilities

• Support the sales team by transforming sales proposals into clear and actionable statements of work or contracts
• Track and organize contract details, pulling information from internal systems as needed
• Develop and maintain an organized system for tracking contract status and purchase orders (POs)
• Fulfill requests for team reporting and information for senior leadership
• Create a system to translate sales contract information into useable data for cross-functional teams
• Organize and centralize project materials for easy access and collaboration
• Manage team calendars, including individual schedules for SVPs, cross-functional leadership meetings, and recurring team sessions
• Coordinate onboarding for new hires, collaborating with HR and IT
• Organize team activities and the annual off-site retreat to foster team bonding and engagement

Preferred Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with Google Docs and Google Sheets
• Familiarity with collaboration tools such as Slack and Trello
• A team player who thrives in a collaborative, high-performing environment

Benefits

• Paid vacation, holidays and sick days
• Flexible working arrangement available
• Group medical, dental and vision insurance
• Company-paid life and disability insurance
• Paid parental leave
• 401(k) with company match