Office Manager and Executive Assistant

Summary

Join Plus Power, a leader in energy storage, as their Office Manager and Executive Assistant in San Francisco. You will manage office operations, support the leadership team's administrative needs, and coordinate logistics for meetings and events. This role requires strong organizational skills, excellent communication, and experience supporting executives. Plus Power offers a competitive salary, benefits including unlimited vacation and flexible hybrid work, and a supportive company culture. The ideal candidate will have 5+ years of experience in office management and administration and proficiency in Microsoft Office Suite. The position also involves supporting the Cyber and Physical Security Committee and other compliance-related matters.

Requirements

• Minimum of 5+ years of work experience supporting office management and administration for teams of executives
• Excellent organizational skills and attention to detail
• Demonstrated resourcefulness and initiative
• Ability to effectively manage multiple priorities with high standards for execution
• Excellent communication and interpersonal skills
• Strong written and verbal communications skills, including the ability to help draft written communications for Company materials and messaging
• Demonstrated ability to work collaboratively and effectively in a cross-functional environment with geographically dispersed team members
• Ability to uphold standards of complete discretion and confidentiality and exercise good judgment on day-to-day decisions
• Intermediate to advanced proficiency in the Microsoft suite of tools and applications including Outlook, Word, PowerPoint, Excel, and SharePoint
• Notary or willing to become a notary
• Must be able to occasionally lift 50+ pounds

Responsibilities

• Properly manage access to the office for employees, third party service providers, and all stakeholders
• Manage all mail and services for the office
• Manage calendars and activities for COO, Vice Chairman, and other leadership team members
• Support travel logistics, conference attendance, and other event management for leadership team
• Ensure that the office is properly stocked with all required supplies
• Ensure that any office projects or improvements are executed correctly across subcontractors
• Manage local logistics for meetings and larger corporate events
• Coordinate team workweeks in the San Francisco office and support coordination of company-wide events
• Coordinate with other Executive Assistants and office managers on administrative priorities for the leadership team and teams using the office for team weeks and external meetings, to include supporting travel arrangements, expenses, calendaring, etc
• Support the Cyber and Physical Security Committee and other compliance-related matters
• Perform other duties as assigned and assist with special projects and processes as needed

Preferred Qualifications

Event coordination experience is a plus

Benefits

• Highly competitive remuneration from one of North America’s leading energy storage developers, owners and operators
• Based in San Francisco with occasional work from home acceptable depending on workload and office-based requirements
• The expected annualized pay range* for this position begins at $85,000
• This position is also eligible to participate in our annual discretionary bonus program
• Plus Power offers a competitive and comprehensive benefits program
• Unlimited vacation
• Flexible hybrid work
• Educational assistance
• Parental leave
• A highly engaging company culture with opportunities for in-person connection and learning and growth