Operations Administrator

Summary

Join our client's team as a fully remote Operations Administrator, working 9 AM - 5 PM PST. This role focuses on ensuring smooth operations through data quality control, invoice reconciliation, contract generation, and contractor/consultant management. You will need strong organizational skills, attention to detail, and experience in an administrative role. Success involves accurate data management, efficient processes, and seamless contractor operations. The ideal candidate is tech-savvy, a fast learner, and thrives in a fast-paced environment. Apply by completing the application form and recording a skills video.

Requirements

• 1+ years of experience in an administrative or similar role
• Previous MS Office experience or familiarity with data entry
• Excellent organizational and time management skills
• Attention to detail and accuracy in work
• Ability to work independently and collaboratively
• Strong English verbal and written communication skills
• Problem-solving mindset with a focus on innovation and forward-thinking

Responsibilities

• Ensure data accuracy and consistency by reviewing and verifying data across systems, resolving discrepancies, and implementing data quality standards
• Reconcile consultant invoices with work performed and contracts, ensure timely processing, and address any billing discrepancies
• Assist in drafting, finalizing, and organizing contracts, agreements, and other legal documents
• Provide administrative support to the operations team, including scheduling meetings, preparing for them, and managing correspondence
• Identify opportunities to streamline processes, implement improvements, and introduce best practices for efficiency
• Manage contractor onboarding, performance, and offboarding while ensuring compliance with company policies and addressing any issues
• Identify and source consultants for projects, evaluate their qualifications and manage their engagement process

Preferred Qualifications

• Fast learner and adaptive
• Tech-savvy with a strong attention to detail
• Extremely driven, with a desire to take on more responsibility and learn quickly
• Comfortable with change and willing to adapt to dynamic environments
• Transparent and open to direct communication and feedback
• Diligent, proactive, and able to ask deeper questions to understand theoretical foundations

Benefits

Fully-Remote (Work from Home)