People Operations Administrator

Summary

Join Jimdo's People team as a People Operations Administrator! This role focuses on optimizing HR systems and processes, ensuring a seamless employee experience across the globally distributed team. You will be the go-to expert for HiBob, managing employee data, streamlining onboarding, and collaborating with external providers. The ideal candidate possesses at least 3 years of HR Operations experience with HiBob expertise, strong communication skills, and a proactive mindset. Jimdo offers a remote-first work environment, flexible hours, opportunities for professional development, and a competitive benefits package.

Requirements

• At least 3 years of experience in HR Operations, with a focus on HRIS systems (deep HiBob expertise required)
• A structured, meticulous approach to managing processes and solving problems
• Basic AI literacy and enthusiasm for leveraging technology to improve workflows
• Strong communication and collaboration skills to work with internal teams and external providers
• A proactive mindset with the ability to adapt and innovate in a fast-paced environment
• Fluency in English (German is a plus but not essential)

Responsibilities

• Act as the go-to expert for HiBob, optimizing workflows and automating HR processes
• Manage employee data and HRIS systems, ensuring accuracy and efficiency
• Prepare contract related paperwork efficiently and with a high degree of accuracy (Contracts, Amendments, Templates, etc.)
• Streamline onboarding processes, ensuring consistency and excellence for new hires globally
• Collaborate with our PEO provider to manage employee lifecycle events and ensure compliance across regions
• Ensure our people operations documentation, policies, and announcements on Confluence are clear, accessible, and always up to date
• Use analytics to provide actionable insights and improve HR strategies

Benefits

• Flexibility and Trust: Our work environment thrives on flexibility and trust. We offer fully remote work set-up  with opportunities for in-person collaboration. You can manage your working hours flexibly because we prioritize the results you deliver over the number of hours you put in
• Support for your side hustles: We encourage side hustles. In addition, you get up to three free Jimdo websites for your personal or professional projects that you get to keep forever
• An International Diverse Team: Our team is a mosaic of over 248 individuals hailing from 50+ different countries and working across 15+ diverse locations. We take pride in our openness and inclusivity, with an Employee-led DEI Council and active ERGs that ensure everyone's voices are heard
• Continuous  Growth and Career Development: We invest in your growth with company-wide access to LinkedIn Learning and curated learning paths. From day one, you have the chance to contribute your ideas and create a meaningful impact. Our flat hierarchies and swift decision-making processes provide an open platform for your career progression
• Annual compensation reviews to ensure you're rewarded fairly
• A remote office set-up bonus to enhance your workspace
• A unique workation policy that allows you to work from different locations
• An employee assistance program, offering resources and counseling
• Plus, a perk that keeps giving: up to three free Jimdo websites for your personal or professional projects that you get to keep forever