Operations Associate

Summary

Join Partly, a global platform for replacement parts, as their Operations Associate (Talent & Exec Support)! Reporting to the Chief People Officer, you will manage recruitment processes, support C-level executives, and optimize operational efficiency. This fast-paced role requires strong communication, coordination, and ATS management skills. You will handle scheduling, communication, and administrative tasks for executives, contribute to employee experience initiatives, and support document preparation. Partly offers a competitive salary, flexible working hours and location, and monthly team lunches. Apply even if you don't meet all requirements; we encourage applications from underrepresented groups.

Requirements

• 2+ years of experience in Talent Acquisition and Executive Support
• Proficiency in coordination and logistics
• Strong ATS management skills
• Exceptional communication skills

Responsibilities

• Manage applicant tracking system (Ashby), post and maintain job ads, coordinate interviews and schedule follow-ups to maintain a positive candidate and stakeholder experience
• Handle scheduling, communication, and administrative tasks for C-level executives, ensuring efficient workflows and alignment with organisational goals. This will include travel, scheduling meetings, internal comms, invoices/receipts etc
• Work with our Operations Manager (Employee Experience) to help organise and execute our peak employee experience moments, including team offsites, external events, birthdays, anniversaries, All-Hands meetings, and ad hoc initiatives
• Support document preparation and management. Draft NDAs, contracts, and agreements using tools like DocuSign and Lumin, ensuring accuracy and timely delivery
• Ensure platform access for executives. Set up and manage access to essential platforms, including Airwallex, Clay, Uber, and Xero, while supporting executive needs

Preferred Qualifications

• Excellent CV screening and sourcing abilities
• Ability to identify top talent and assess candidate alignment with organisational needs and culture
• Familiarity with tools and platforms such as ATS, calendar management systems, Clay, 1Password, Uber, Airwallex, Xero, Notion, Loom, DocuSign, Lumin, Slack, Microsoft Office Suite, and Google Workspace
• 2+ years of Executive Assistant experience
• Proficient experience managing C-Suite at a 1-2:1 ratio

Benefits

• Competitive base salary
• Flexible working hours and location
• Monthly team lunches to celebrate our wins and enjoy each other's company outside the office