Operations Coordinator

Summary

Join Velan Studios as Operations Coordinator, a temporary position with potential to grow into regular full-time role beyond initial engagement.

Requirements

• Prior experience in administrative capacity preferably in customer facing role
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word) and social media scheduling tools
• Strong problem solving, organizational and time management skills
• Ability to make sound decisions and demonstrate a high degree of trustworthiness in handling confidential information
• Excellent verbal and written communication skills

Responsibilities

• Collaborate with Studio leadership, key stakeholders, and HR team to continue to update and maintain a fun, inviting atmosphere to attract and retain our most important asset, our PEOPLE
• Work with HR and employee resource groups to creatively brainstorm ways to continuously engage and facilitate an inclusive environment for the on-site, remote, and hybrid style team members of the Studio
• Coordinate with HR & IT on onboarding activities for new employees
• Serve as point of contact with building management and vendors to maintain the studio operation
• Partner with admin, HR and development teams to assist with office administration duties as necessary
• Manage efficient operation of the employee breakroom areas: creating rotation schedule for refill of drinks, snacks and random food supplies as needed
• Participate in administrative projects as needed
• Partner with HR Generalist (HRG) to support the recruiting process as the need arises
• Assist with the development and implementation of social media strategies to attract and enhance employer brand across various platforms (LinkedIn, Facebook, Twitter, Instagram, etc.)
• Work with the HR/Marketing team to create compelling and informative social media content, including job postings, company updates, employee spotlights, and industry news to engage with potential candidates
• Assist with various benefit related items, such as carrier bill reconciliations, benefit reporting requirements and distribution of required employee notices
• Develop and foster relationships and participation with/in local community and volunteer organizations/events
• Work with HR Generalist to provide relocating team members with information on the local happenings in the region

Preferred Qualifications

• Bachelor’s degree in business, human resources or related field
• Experience working in a creative environment and/or passion for video games
• Knowledge of social media platforms and online methods of recruiting
• A creative and passionate mind with an ability to suggest improvements and improve our company in whatever way possible