Partnerships Coordinator

Summary

Join Big Brothers Big Sisters of America (BBBSA) as a temporary, full-time Partnerships Coordinator for a six-month assignment! Supporting the national office Program & Impact Team, you will coordinate program partnerships, develop scaling playbooks, and manage timelines. This remote role involves collaborating across departments, managing grants, and preparing reports for stakeholders. You will coordinate meetings, track projects, and ensure effective communication. The ideal candidate possesses exceptional administrative and project management skills, strong communication abilities, and a commitment to JEDI principles.

Requirements

• High school diploma or G.E.D equivalent
• Minimum of two (2) years of relevant experience, emphasizing administrative excellence and project management
• Exceptional administrative skills
• High attention to detail
• Excellent interpersonal skills and customer service orientation
• Advanced verbal and written communication skills
• Ability to work independently, managing multiple projects while achieving results consistently on deadline
• Excellent teamwork skills and ability to collaborate cross-functionally
• Highly organized approach
• Ability to effectively set and manage priorities
• Proficiency in Word, Excel, PowerPoint, and project management software (such as Asana)

Responsibilities

• Coordinate meetings with agency leaders to understand program implementation, innovation, and lessons learned
• Record and summarize meeting notes, identify themes, document action items, and maintain records
• Assist team members in developing and sharing best practices, writing playbooks, and documenting lessons learned
• Collaborate with other departments to upload and disseminate programmatic materials
• Coordinate meetings, including logistics, preparation of agendas, presentations, or other documents
• Coordinate with external and internal stakeholders to understand priorities and document partnership opportunities
• Support the BBBSA team in prioritizing partnerships and identifying needed resources
• Ensure timely follow-up to partnership meetings and support the team with meeting goals and deliverables
• Provide project management support in establishing project overviews, timelines, and tracking key tasks
• Coordinate meetings within the Program & Impact team, across departments, and with external stakeholders
• Distribute documents, information, instructions, and resources to stakeholders
• Document progress against project plans, update leaders, and identify implications for the overall project
• Manage other duties as assigned
• Serve as a primary point of contact for projects involving multiple units
• Communicate consistently with Project Leads, team members, and stakeholders
• Proactively identify potential stakeholders and recommend their involvement in projects
• Directly support staff to ensure project completion on time and within budget
• Offer high-level customer service and customer-focused problem-solving
• Demonstrate a commitment to cultural diversity and inclusion
• Champion internal and external culture focused on JEDI principles
• Provide consistent follow-up regarding assigned projects and after meetings
• Manage other duties as assigned in support of team, department and organizational objectives

Preferred Qualifications

• Post-secondary coursework or certification related to project management, nonprofit management, office administration, public administration, or a related field
• Knowledge of youth development programs, especially mentoring
• Project management certification

Benefits

• 100% Remote Location
• Travel: <5%