Payroll & HR Administrator

Summary

Join COBS Bread, a leading global retail bakery chain, as a Full-Time Payroll and HR Administrator! This remote position (approx. 32 hours/week) offers a competitive salary and flexible hours. You will manage full-cycle payroll for US and Canada, including general ledger posting, month-end reporting, and statutory reporting. Additionally, you will assist with HR administration, such as benefits coordination and recruitment. This role requires payroll certification, extensive payroll processing experience, and general ledger accounting experience. COBS Bread fosters a positive work environment focused on growth and development, making it an excellent opportunity for a driven individual.

Requirements

• Payroll Certification
• 2+ years payroll processing and benefits administration experience
• Experience in processing Canada and USA payroll for minimum 250 employees
• 2+ years of general ledger accounting experience, preferably in relation to accounting for payroll activities
• Experience in statutory reporting and remittances across multiple states and provinces
• Knowledge of Canada and US employment regulations and requirements
• Advanced Microsoft Excel skills with the ability to prepare ad hoc reports
• Intermediate Microsoft Word skills
• Able to handle confidential information in an ethical and professional manner
• Excellent problem-solving skills and a high level of attention to detail and accuracy
• Ability to handle and prioritize multiple tasks and meet deadlines
• Able to effectively communicate both verbally and in writing
• All candidates must reside in either Connecticut or New York State

Responsibilities

• Accurate and timely processing of payroll on a weekly basis for hourly bakery employees and bi-weekly basis for salaried corporate employees
• Manage the processing of off-cycle pay and terminations, prepare ROEs and facilitate the Recording regular payroll entries in the general ledger
• Monthly reconciliation of all payroll accounts including Workers Comp premiums, health benefits, group retirement savings programs like 401k and RRSPs, and paid leave accruals
• Preparing salary and other payroll data for use in corporate budgeting and forecasting
• Perform year-end balancing/adjustments, tax slips production, and annual filings. Monthly and quarterly remittances for both countries –including, but not limited to, SUI, federal and state taxes, Employer Health Tax, Workers Compensation levies, etc
• Timely calculation and remittance of monthly and quarterly Workers Compensation Premiums, and other compensation requirements
• Attending to other government inquiries or account matters, and staying up to date with state and provincial requirements
• Managing USA and Canada employee benefits programs such as producing eligibility reports, coordinating enrollment, terminations and billing with service providers
• Assist in Human Resources administration, such as conducting candidate interviews, producing annual compensation statements, and franchisee wage reports
• Other duties as assigned

Preferred Qualifications

Skilled proficiency in management of large payroll system, experience in PayWorks, ADP or Push Operations is an asset

Benefits

• Competitive salary - $34-$36/hr depending on experience
• Flexible hours
• Eligibility for Health Care Benefits, Dental, Life Insurance and Long-Term Disability
• An open, ‘continuous learning’ environment where professional development and career progression is encouraged
• Work within a dynamic, driven, high-achieving, close-knit and fun-loving team
• High level of autonomy and responsibility