People Operations Specialist

Summary

Join Appsilon's People team as an experienced administrator and contribute to optimizing HR processes and employee experience. You will manage document workflows, travel arrangements, and employee benefits, ensuring efficiency and scalability. The role demands strong communication, attention to detail, and ownership. You'll work remotely with flexible hours and receive a competitive salary, comprehensive benefits, and professional development opportunities. Appsilon fosters a supportive and inclusive work environment where you can grow and make a real impact. This is an opportunity to shape and improve established processes within a growing company.

Requirements

• Have prior experience in a similar role
• Possess basic knowledge of Polish Labour Law and a willingness to stay updated
• Demonstrate very high-level communication skills, even when facing challenges
• Maintain excellence in work, ensuring precise and perfect documents and well-structured Google Drive folders
• Demonstrate ownership of your areas and the results of your actions
• Exhibit trustworthiness by completing tasks, sharing problems honestly, and producing reliable results
• Show innovation by experimenting and learning from initiatives
• Demonstrate kindness and teamwork, keeping the common goal in mind
• Have experience in remote work and be well-organized
• Have minimum B2 level English proficiency
• Be fluent in Polish

Responsibilities

• Ensure the team understands Appsilon's document workflow and support resources
• Maintain efficient and smooth document workflow processes
• Process and sign documents without delays
• Ensure processes continue smoothly during your absence
• Keep the People Directory up-to-date and reliable
• Ensure Appsilon's document processes scale with company growth
• Support newcomers in contract selection, signing, and Autenti processing
• Update HR processes according to new regulations and labor law
• Ensure the team understands the travel organization process
• Prevent logistics from hindering travel/event organization
• Ensure positive travel/conference experiences for the team
• Maintain processes even during the absence of the primary point of contact (POS)
• Ensure team satisfaction with benefits and encourage usage
• Make data-driven decisions regarding benefits
• Gather and understand team opinions on offered benefits
• Ensure the team understands available benefits, usage, and deadlines
• Provide support to team members during migration processes
• Prepare high-quality documents for visa and migration processes
• Be fully responsible for the processes of signing contracts with company joiners and contractors
• Be responsible for the workflow process related to employees
• Be responsible for taking care of our employee knowledge base (People Directory)
• Streamline the company's benefit selection process

Benefits

• Monthly salary of 5800 - 7000 gross (employment contract) or 7000 - 8500 PLN net (B2B contract)
• 26 days of paid holidays, plus Polish public holidays
• 33 paid sick days per year at 80% of salary
• 5% salary addition for professional development
• Remote work with flexible hours
• Four paid days per year for training, conferences, etc
• Private health care insurance (in Poland) or cash equivalent
• FitProfit/FitSport membership (in Poland) or cash equivalent
• Life insurance for family
• Access to AskHenry assistant
• Mac or Lenovo Thinkpad equipment
• Flexible working hours & home office
• Career path and personal growth support