Program Manager

Summary

Join Propagate as a Program Manager to oversee grant and private program management. You will develop and maintain systems for the grant lifecycle, from application to reporting, while ensuring compliance with federal regulations. Responsibilities include managing budgets, tracking expenses, and collaborating with internal and external teams. The ideal candidate possesses strong experience in nonprofit grant administration and private sector funding, including federal and state-level awards. A creative, entrepreneurial mindset and solid financial skills are essential. This is a remote role with a preference for candidates in or near specified locations in Ohio and Kentucky. The salary range is $90,000-$115,000 USD + Equity.

Requirements

• Frequently working at a desk and sitting for long periods of time
• Continual use of computer, including long periods of viewing a screen
• Frequent attendance and participation in virtual meetings
• 3–5 years in grant administration, ideally that includes managing federal and state level awards, cooperative agreements, and compliance with 2 CFR 200 regulations; or experience managing private farm enrollment in private programs
• Strong written and verbal communication skills, with an eye for detail
• Proven ability to manage budgets, monitor spending, and ensure compliance with funding guidelines
• Strong understanding of finance, accounting, and bookkeeping principles
• A proactive, innovative approach to overcoming challenges, especially in unstructured or startup-like environments
• Entrepreneurial and creative mindset, especially as it relates to working with landowners and determining grant or program support for achieving their goals

Responsibilities

• Lead the development and maintenance of efficient, streamlined systems for managing the full grant lifecycle—from evaluation and application to project development, execution, and reporting, collaborating seamlessly with both internal teams and external partners
• Drive founders' success in securing private program participation, guiding them through the entire process of evaluation, application, and negotiation to unlock new opportunities
• Take full ownership of all private program projects, managing development, execution, and reporting, while working closely with internal and external teams to ensure everything runs smoothly
• Act as the go-to point of contact for all grant and program collaborators, ensuring a seamless, positive experience at every stage of the process
• Communicate clearly and consistently with internal teams, setting clear expectations, managing timelines, and coordinating cross-team tasks to keep everything on track
• Design and optimize scalable systems and processes to manage grants and programs effectively, ensuring the organization can keep pace with rapid growth and ever-changing needs
• Ensure strict compliance with federal grant regulations, keeping documentation organized, thorough, and audit-ready for all awarded grants and programs
• Monitor and manage budgets, expenses, and financial reporting, ensuring all costs are allowable and reports are accurate, so funds are used efficiently and responsibly
• Collaborate with internal teams, like Farm Services and Finance, to assess the effectiveness and impact of grants and programs, ensuring proper evaluation metrics are in place to demonstrate success
• Represent Propagate at industry conferences and attend in-person meetings, as needed
• Take on additional responsibilities and special projects as they arise, contributing to the organization’s ongoing success and growth

Preferred Qualifications

• Bachelor's degree in a related field, such as business, finance, or equivalent
• Program related sales experience in agriculture or similar field
• Familiarity with HubSpot or other sales or grant management platforms is a plus
• This is a remote role, but we have a strong preference for candidates located in or near Columbus, Ohio; Cincinnati, Ohio; Lexington, KY; Louisville, KY in the United States

Benefits

• Health Care Plan: Our Health Care Plan covers medical, dental, and vision options provided at 99% of employee, 25% of dependents for medical (Anthem); 99% of employee, 25% of dependents for dental and vision (Guardian)
• Unlimited PTO: Our unlimited PTO policy allows you the flexibility to take time off when you need it, whether it's for vacation, sick days, or public holidays
• 401(k): Build your retirement savings utilizing our company-sponsored 401(k)
• Stock Option Plan: As a part of our team, you will also be eligible for our Stock Option Plan, allowing you to share in our success
• Universal Stipend : As an employee, you’ll enjoy an annual stipend to put towards professional development, office needs, or wellness costs
• Work Remote: As a remote-first company, we embrace asynchronous work and offer a work-from-home role with the possibility of travel to farm sites or conferences up to 10% of the time