Project Coordinator

Summary

Join Pearl Talent, a recruiting company specializing in connecting exceptional talent with top startups, and contribute to the success of a pre-college enrichment program provider. As the Operations Lead, you will oversee program delivery, staffing, conferences, and strategic integration with their UK counterpart. This role involves managing logistics, coordinating with partners and vendors, ensuring timely contract fulfillment, and troubleshooting on-site issues. You will also be responsible for project management, student scheduling, maintaining program records, and facilitating communication across internal teams and partners. The ideal candidate will have 3+ years of experience in project management, operations, or program coordination, along with a background in education, hospitality, or event planning. This fully remote position offers generous PTO, direct mentorship, learning and development opportunities, global networking, and a flexible work schedule.

Requirements

• 3+ years of experience in project management, operations, or program coordination
• Experience in education, hospitality, or event planning
• Excellent organizational and multitasking skills
• Strong interpersonal and communication abilities
• Calm under pressure, with strong problem-solving skills
• Able to manage tight deadlines and competing priorities

Responsibilities

• Oversee the logistical planning and execution of pre-college programs
• Manage housing, transportation, staffing, supplies, and event logistics
• Liaise with university partners and vendors, ensuring timely fulfillment of contracts
• Troubleshoot on-site issues and provide real-time operational solutions
• Develop and manage project timelines to meet key milestones
• Coordinate student arrivals, departures, and daily scheduling
• Maintain accurate program records and documentation
• Assist in organizing staff training sessions and resources
• Serve as the primary operational contact for internal teams and partners
• Collaborate with marketing, admissions, and academic teams to align on program goals
• Facilitate clear communication across all operational functions
• Identify and implement efficiency improvements for smoother program delivery
• Develop standard operating procedures and best practices
• Gather post-program feedback and propose improvements for future sessions
• Support summer program operations (coordination with seasonal program directors)
• Aligning multiple departments: ops, finance, sales, marketing
• Manage and ensure completion of recurring project checklists for each program
• Help with long-term planning for the next cycle/year
• Participate in larger initiatives: tech migration, finance tooling, automation
• Act as liaison for contractors/vendors, ensure no drop-offs in process quality

Preferred Qualifications

• Prior experience in student travel programs or university partnerships
• Familiarity with CRM systems like Salesforce

Benefits

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance