Project Coordinator

Summary

Join Portland Webworks as a Project Coordinator and support our Project Management and Quality Assurance team in delivering elegant solutions to the public sector. This role offers opportunities for growth into an autonomous Project Manager, managing larger projects. You will coordinate and support web application projects, facilitate Agile ceremonies, maintain project documentation, collaborate with cross-functional teams, and track progress. The position requires a Bachelor’s degree or equivalent experience, 2+ years of project coordination experience, strong organizational skills, and experience with project management tools. Portland Webworks offers a competitive salary and a comprehensive benefits package.

Requirements

• Bachelor’s degree in Project Management, Web Development, Communications, or a related field (or equivalent experience)
• 2+ years of experience in a project coordination role within a web development or digital agency environment or similar professional experience
• Strong organizational skills and attention to detail with the ability to manage multiple deliverables and deadlines
• Willingness to learn the technical skills needed to manage Drupal and custom software development projects
• Experience in project and collaboration tools such as Jira, Confluence, Zoom, Google Workspace or similar
• Excellent written and verbal communication skills with a strong client-service orientation
• Comfortable collaborating with cross-functional technical and non-technical teams

Responsibilities

• Coordinate and support Drupal and custom web application projects through all phases: discovery, design, development, QA, deployment, and maintenance
• Facilitate and participate in Agile ceremonies, including sprint planning, daily stand-ups, sprint reviews, retrospectives, and backlog grooming sessions
• Champion Agile values and principles across the team; help foster a culture of collaboration, continuous improvement, and customer focus
• Maintain project documentation including sprint boards, project timelines, task assignments, action items, and meeting notes. AI tools can be used but manual review of documentation must be completed to ensure accuracy
• Collaborate with the Creative Team and Business Analysts to ensure user stories and requirements are well-defined and prioritized
• Track progress and help remove blockers by coordinating cross-functional teams and escalating issues when needed
• Monitor Jira to ensure accurate ticket status, sprint health, and timely updates
• Assist with QA & UAT coordination by tracking test cycles and helping manage client feedback loops
• Support resource planning and project resourcing needs across multiple concurrent initiatives
• Help ensure alignment with project goals, scope, and budget throughout the project lifecycle

Preferred Qualifications

Understanding of Agile methodologies (Scrum, Kanban) and experience supporting Agile delivery teams is preferred but not required. PWW will provide certification courses as needed

Benefits

• 100% paid health and dental benefits for employees
• Employer funded Health Reimbursement Arrangement (to minimize out of pocket costs)
• Flexible spending account and dependent care accounts available
• Company matching retirement plan (up to 3% of salary)
• Profit sharing
• Flexible scheduling
• Up to 25 days paid vacation
• Free Old Port garage parking (Custom House Garage) for local staff
• Onsite office in the heart of the Old Port