Project Coordinator

Summary

Join Upstream USA, a growing national nonprofit, as a Project Coordinator (PC) for Practice Transformation. The PC will provide administrative and coordination support to the Practice Transformation teams, focusing on technical assistance for healthcare organization partners. Key responsibilities include coordinating meetings, managing logistics, data entry into various platforms (Salesforce, Asana), and distributing materials. The ideal candidate will possess strong organizational and communication skills, experience in event coordination, and proficiency in various software programs. This role requires up to 35% travel and offers a comprehensive benefits package.

Requirements

• 1-2+ years of experience coordinating events, meetings, and/or program activities/projects. Healthcare experience is a plus
• Demonstrated ability to support across multiple projects and supervisors with competing priorities
• Proficiency in G Suite, Microsoft Word, Excel, PowerPoint, and quick learner of new software/programs
• Excellent verbal and written communication skills with ability to work independently and collaborate with timely coordination with other team members
• Demonstrates effective multitasking, and organizational skills with keen attention to detail to complete competing priorities in timely manner
• Service-orientation/mindset
• Ability to work independently and manage/prioritize workload and be able to foster and maintain relationships with team members, leadership and external HCO stakeholders
• Possesses highly collaborative approach
• Valid driver's license required

Responsibilities

• Serve as the project coordinator of practice transformation activities and key integrator of information and process intended to drive the delivery of high quality support to healthcare partners
• Convert received content on HCO activities into standardized status reports
• Enter HCO implementation notes, communications, and resources into various data and technical platforms (e.g. Salesforce and Asana)
• Drive scheduling/coordinating larger meetings for HCO-facing work
• Coordinating various steps and logistics to support HCO partners through the Upstream Training process
• Purchase and manage the distribution of materials to HCOs, including, Patient Education Materials, appreciation gifts, and supplies, as needed
• Enter HCO related expenses and grants into budgets
• Support data-driven quality improvement through developing expertise in available data platforms, including Azara, IMAT and Salesforce, and retrieving and validating reports for the PT team, leadership, and HCO partners
• Develop knowledge and gain HCO facing experiences in supporting key meetings such as the program kick-off meeting
• Support PTL in planning for and managing HCO-site visit logistics
• Additional duties as assigned

Preferred Qualifications

Bachelor’s Degree is desirable but not required

Benefits

Medical, dental, vision, life insurance, long and short term disability, 401K with a match, generous vacation, personal, sick and holiday time off, parental leave, professional development, a fitness and cell phone allowance for all full time employees and part time employees who work a minimum of 24 hours per week