Remote Executive Assistant to CEO

Summary

Join our team as the Executive Assistant to the CEO and be an integral part of our journey toward success and thrive in a growing tech company's fast-paced and high-energy environment.

Requirements

• Proven experience as an executive assistant or in a similar role, supporting C-level executives for at least 3 to 5 years
• Industry-specific knowledge is a plus
• Located on the East Coast, USA
• Authorized to Work in the USA
• Must be able to travel as needed
• Strong communication skills with the ability to deliver quick, agile, and adaptable support in fast-paced environments
• Ability to develop strong working relationships that allow you to anticipate what is needed
• Active Listening Skills
• Cultural sensitivity and awareness of different communication styles and customs are essential in maintaining positive relationships with people from diverse backgrounds
• Must have high emotional intelligence when handling sensitive situations and conflicts
• Builds solid relationships with other employees and external stakeholders
• Strong organizational skills with exceptional time management
• Able to confidently multi-task and shift priorities as needed
• High level of attention to detail and the use of discretion
• Strong problem-solving skills and a proactive mindset
• Adaptability & Flexibility
• Experience handling basic data analysis tasks and presenting findings meaningfully
• Proficient in Mac Book, Google Workspace, Confluence, Jira, and more. Cobalt uses Slack for instant messaging and Google Meet for virtual meetings

Responsibilities

• Act as a point of contact and liaison between the CEO and internal/external stakeholders
• Organize and maintain confidential data and information with the utmost integrity
• Partner with our Events Manager to coordinate high-profile events and meetings, ensuring smooth execution and flawless hospitality for attendees
• Effectively manage the CEO's busy schedule and coordinate meetings, conferences, and travel arrangements
• Oversee emails, calls, and other correspondence and drafts professional and polished documents on behalf of the CEO
• Assist in planning, executing, and monitoring key projects. Collaborate with cross-functional teams to ensure project success
• Conduct market research, gather relevant data, and provide insightful reports and recommendations to support the CEO's decision-making process
• Handle personal tasks and responsibilities for the CEO, including managing personal appointments with discretion and confidentiality

Benefits

• Competitive compensation package commensurate with experience
• Comprehensive health, dental, and vision benefits
• The chance to work closely with visionary leaders and industry experts
• A collaborative and inclusive work culture that values your contributions
• Opportunities for professional development and growth within the organization