Remote Executive Assistant

Summary

Join World Relief, a global Christian humanitarian organization, as an Administrative Assistant providing professional support to the President and CEO. This role involves managing the CEO's schedule, coordinating travel arrangements, preparing meeting materials, and handling administrative tasks. The position requires strong organizational and communication skills, proficiency in Microsoft Office Suite, and a minimum of three years of experience in office management. Most work will be remote, based in the Baltimore, MD or DC area, with some travel required. A mature personal Christian faith and commitment to World Relief's mission are essential. The salary range is $50,000 - $55,000 a year, and a competitive benefits package is offered.

Requirements

• Proficiency with Word, Excel, PowerPoint, and Outlook
• Highly attentive to detail
• Able to handle confidential information in a professional manner
• Strong people and interpersonal skills
• Ability to be flexible and self-directed, ability to work with minimal supervision
• Skill at completing numerous tasks on a deadline despite interruptions, flexibility amidst changing plans and agendas
• Skill at working with virtual executive team, including President and CEO
• Excellent oral and written communication skills, including an ability to communicate by phone or by e-mail with people for whom English is not their first language
• Proven ability to organize work, delegate responsibilities and monitor results to secure effective organizational performance
• Proven capability in building effective networks and working relationships with key internal and external stakeholders and providing client-focused services to managers and staff
• Mature and personal Christian faith
• Must live in the Baltimore, MD or DC area (most work will be remote)
• Some travel will be necessary
• Committed to the mission, vision, and values of World Relief
• Desire to serve and empower the Church to impact vulnerable communities
• Able to affirm and/or acknowledge World Reliefs Core Beliefs , Statement of Faith , Christian Identity and National Evangelicals For the Health of The Nation document
• Bachelor’s degree
• Strong commitment to caring for the world's poor and marginalized
• Minimum of three years’ experience in office management or administration

Responsibilities

• Monitor and schedule the daily, weekly, and monthly schedule and general appointments for the President as requested
• Plan all elements of the travel schedule for the President and CEO, including making travel arrangements and communicating details of respective travel plans
• Assist in engagement of a wide variety of administrative support duties, managing complex schedule components and venue relationships and details for meetings
• Assist with preparation of general materials for meetings as appropriate and necessary. Assist in the timely management of all communication, whether verbal, electronic or written
• Prepare agendas; attend relevant meetings; take/transcribe notes or minutes as necessary
• Process invoices, reimbursements and credit card reconciliations in WR ERP system, approve on behalf of President and CEO according to accounting regulation
• Engage in other various duties required by the President/CEO, as necessary
• Coordinate all upcoming meetings and visits (for President & CEO and other SVPs and executive visits as requested)
• Plan, order meals, and set up for agreed meetings
• Budget and purchase all related and requested items for meetings
• Make reservations at hotels, restaurants, etc. as agreed
• Serve as liaison to WR’s board of directors and carry out activities handle logistics for board meetings, help to compile reports to the BoD, and ensure they receive timely responses to inquiries
• Ensure that members of the Executive committee receive regular reports and updates related to key team activities, deadlines and information about upcoming meetings
• Technical coordinator of OOP meetings and engagements (i.e., zoom, MS Teams, etc.) for recurring key meetings and Qtrly gatherings
• Key Share Point Collaborator in design of OOP site inclusive of ExCo page and World Relief Strategic Initiative pages

Preferred Qualifications

Experience working in a multi-cultural context is an asset

Benefits

• Competitive benefits package
• Employee discount program
• Gold-level Cigna Healthy Workforce Designation