Executive Assistant To CEO

Summary

Join TaxValet as their Executive Assistant to the CEO, a fully remote position based in South Africa offering flexible hours. This crucial role supports the CEO in daily operations, requiring strong organizational skills, attention to detail, and excellent communication. You will manage the CEO's calendar, handle correspondence, prepare documents, and coordinate meetings and travel. The ideal candidate possesses at least one year of experience as an Executive Assistant, proficiency in Google Suite, and exceptional organizational skills. TaxValet offers a competitive salary, generous paid time off, and the opportunity to work in a fast-growing, supportive, and values-driven remote environment.

Requirements

• At least 1 year of experience as an Executive Assistant or in a similar role
• Exceptional organizational skills with a keen eye for detail
• Proficiency in Google Suite and project management tools
• Strong written and verbal communication skills in English
• Ability to work independently and manage time effectively
• Experience with calendar management
• Proven experience developing and following SOP’s
• Comfortable working with sensitive and confidential information
• Comfortable working with and learning new technologies
• Professional
• Demonstrated ability to prioritize tasks and meet deadlines consistently
• Experience in managing complex schedules and coordinating meetings
• Proficiency in preparing reports and presentations
• Ability to anticipate needs and take initiative in solving problems
• Interpersonal
• Warm and approachable personality
• Direct and clear communication style (someone who appreciates getting right to the point)
• Ability to build and maintain professional relationships
• Adaptable and flexible in a dynamic work environment
• Discreet and trustworthy when handling confidential information

Responsibilities

• Manage CEO’s calendar, including scheduling meetings and appointments
• Handle correspondence, including emails and phone calls
• Prepare and edit documents, surveys, reports, video announcements and presentations
• Plan and coordinate team meetings, and execution of post-meeting tasks
• Coordinate with internal teams and external partners
• Coordinate travel arrangements
• Assist with personal tasks as needed, such as managing appointments
• Organize and maintain files and records
• Proactively identify and resolve potential issues before they arise

Preferred Qualifications

Video editing experience

Benefits

• Annual salary of 460,000 - 495,000 ZAR
• 43 days off per year. This includes 22 holidays per year, plus 21 days of PTO per year
• 3 additional days off per year to volunteer with a non-profit organization of your choice
• 100% Remote work with core working hours of 2:30 PM - 7:30 PM SAST
• The ability to participate in the company profit sharing program the year after your hire date (pending passing a financial literacy quiz.)