Senior Coordinator, Creative

Summary

Join Tubi's Creative Studio team as a Senior Coordinator! Assist a team of creatives and project managers with various tasks related to creative assets and administrative functions. This role requires 3+ years of experience in a fast-paced environment and strong attention to detail. The ideal candidate is organized, proactive, and possesses excellent communication skills. This remote or hybrid (LA-based) position offers a competitive salary, bonus, long-term incentives, and comprehensive benefits. You will manage assets, coordinate with stakeholders, and ensure project deadlines are met. Passion for movies and TV is a plus!

Requirements

• 3+ years experience as a department / team assistant or coordinator at an agency, studio, or in-house network in the Entertainment space
• Proficient in general project management steps
• Exceptional Google Suite skills
• Working knowledge of Airtable, including ability to create bases and interface, create formulas, and link records
• Strong written and verbal communication skills with an emphasis on attention to detail
• Ability to manage multiple projects and deadlines with an understanding of how to prioritize your to-do’s and time manage your day-to-day in order to meet milestones and deadlines
• Ability to work quickly and efficiently
• Desire and ability to proactively take initiative and/or suggest solutions to common workflow issues
• Bachelor’s in Marketing / Communications or equivalent work experience
• Passionate fan of Movies & TV

Responsibilities

• Assist in administrative duties, including but not limited to: taking and organizing meeting notes, creating project folders, tracking creative deliverables and deadlines, setting meetings and including agendas, updating Airtable with project status, links to assets, and other information
• Maintain and update recurring items the team uses as a whole for communications with upper level leadership
• Managing assets, both external and internal. This includes clear folder labeling and organization and communication as to whether or not we have everything needed to kick off a project
• Manage and maintain organization of internal asset management tools such as: DFStudio, Frame.io, Google Drive, and Box
• Manage photography assets which includes working with production companies to ensure photos are approved and uploaded, ensuring assets are tagged and organized, and creating and sharing links
• Maintain correspondence between outside agency/vendors and filmmakers
• Coordinate with Project Managers, Designers, Editors, and Sr. Creative Director to meet project deadlines
• Distribute and organize creative materials to multiple stakeholders, both internally and externally
• Track feedback and approvals from different stakeholders & cross-functional teams
• Ensure final deliverables adhere to the proper specifications for their medium
• License stock for final assets and ensure assets are shared with the appropriate team members
• Create new project folders, briefs, and other standard documents for upcoming projects
• Learn and become comfortable with our internal folder structure and file naming conventions
• Properly organize project files and assets used to be easily navigated
• Collaborate and communicate clearly with key stakeholders, including Sr. Creative Director and Project Managers, to maintain best practices and meet project deadlines
• Work cross-functionally with Marketing, Content Operations, PR, and external partners as needed

Benefits

• Annual discretionary bonus
• Long-term incentive plan
• Medical/dental/vision, insurance
• 401(k) plan
• Paid time off
• Flexible Time off Policy
• Generous Parental Leave Program, which allows parents twelve (12) weeks of paid bonding leave within the first year of the birth, adoption, surrogacy, or foster placement of a child
• Monthly wellness reimbursement