Senior Operations Manager

Summary

Join U.S. Energy Foundation as a Senior Operations Manager, reporting to the COO. This pivotal role drives divisional efficiency, collaboration, and strategic alignment. Leveraging strong organizational, analytical, and communication skills, you will spearhead projects, streamline workflows, and develop systems enhancing operational effectiveness. Key responsibilities encompass project and systems management, stakeholder collaboration, budget and contract management, and effective communication. The position requires proven project management expertise, excellent communication skills, and proficiency in relevant software. A commitment to diversity, equity, and inclusion is essential. The role offers a competitive salary, comprehensive benefits, and a remote-first work environment.

Requirements

• Be a decisive and detail-oriented project manager with a proven ability to manage multiple complex projects to successful completion in a matrixed organization
• Possess superior organizational, time management, and prioritization skills to handle competing demands effectively
• Have excellent written and verbal communication skills, with demonstrated experience synthesizing and distilling complex information into concise, polished products tailored to diverse audiences
• Be a solutions-oriented problem solver, adept at working collaboratively in a diverse, dynamic, and complex environment with local, regional, and national staff and
• Be comfortable working independently and effectively managing relationships across all levels—up, down, and laterally within the organization
• Have advanced Microsoft Excel, Word, PowerPoint, and Outlook skills, preferably in a Mac
• Be fluent in project management tools/methods/software to manage complex workflows and have experience creating and managing workflows in collaborative platforms like Asana, Google Drive, or Box
• Have proven experience managing budgets, including reconciliation and
• Have a successful track record of organizing and facilitating meetings and events, including virtual and in-person settings
• Possess high cultural competence and emotional intelligence, with experience leading or contributing to Diversity, Equity, and Inclusion (DEI) initiatives
• Have a proven ability to foster and contribute meaningfully to workplaces where equity and inclusion are core values
• Ability to travel three to four times a year for three to four business days at a time

Responsibilities

• Lead or support multiple projects from initiation to completion, ensuring inclusive processes, efficient timelines, and adherence to milestones and deadlines
• Standardize, refine, and implement systems to enhance consistency, efficiency, and effectiveness in project management across the division
• Drive internal planning processes by designing tools, systems, and frameworks to support strategic alignment, budget management, and operational effectiveness
• Manage annual operational planning
• Provide training and ongoing support for tools and processes, ensuring staff are equipped to maximize efficiency
• Facilitate cross-team collaboration by working closely with leadership to design and support initiatives that promote alignment and information sharing
• Serve as a primary point of contact for inquiries, updates, and strategic direction on organizational and team-wide initiatives
• Coordinate and manage virtual and in-person meetings, including logistics, agenda development, facilitation, and action item tracking
• Anticipate and proactively resolve conflicts in meetings, timelines, or deadlines by ensuring open communication with stakeholders
• Research, document, and share lessons learned and best practices to foster organizational learning and improve processes
• Develop, track, and report on progress toward operational key performance indicators, annual priorities, and strategic objectives
• Prepare high-quality written materials for internal and external audiences, including reports, proposals, strategies, presentations, and communication updates
• Oversee the full lifecycle of contract management, from conducting diligence to structuring contracts and processing invoices or reimbursements within established
• Monitor and manage the division’s budget, ensuring accurate reconciliation and timely communication of updates or changes to relevant stakeholders

Preferred Qualifications

Experience in a non-profit organization

Benefits

• Competitive salary
• Medical, dental, vision, disability, and retirement benefits
• Paid time off
• Remote-first work environment