Senior Recruiting Operations Analyst

Summary

Join Vanta's talented team as a Senior Recruiting Operations Analyst and partner with recruiting leadership to design data-driven reporting, optimize recruiting tools, and enhance team efficiency. You will create comprehensive reports, manage headcount administration, ensure data integrity within the ATS, and drive process improvements. Responsibilities include administering the recruiting tech stack, supporting talent acquisition programs, and serving as a point of contact for recruiting team members. Success in this role requires 5+ years of analyst experience, proven experience building dashboards and reports, advanced Excel skills, strong analytical and communication skills, and experience in driving operational efficiency. Vanta offers competitive compensation, comprehensive benefits, flexible work arrangements, and a supportive work environment.

Requirements

• 5+ years of experience as an analyst with a preference of at least 3+ years of experience in a people, talent, or related function
• Proven experience building dashboards and reports through BI and ATS platforms (e.g., Tableau, Looker, Sigma, and Google Sheets) to drive data-informed decision-making
• Strong analytical and problem-solving skills with the ability to make fact-based decisions, even with imperfect data, and manage multiple projects simultaneously under tight deadlines
• Exceptional communication skills, both verbal and written, capable of conveying insights and recommendations to executive leadership and team members at all levels
• Proactive, detail-oriented, and highly organized with the ability to balance competing priorities and deliver results in a fast-paced, dynamic environment
• Experience in driving operational efficiency and quality improvement initiatives, with a systems-thinking approach to continuously improve recruiting tools and processes
• Adaptable and comfortable operating in ambiguity, able to switch contexts seamlessly between strategic work and detailed execution without losing momentum
• Strong sense of ownership and urgency, taking initiative to ensure tasks and projects are completed efficiently and effectively

Responsibilities

• Partner with Talent Operations Lead to design and deliver comprehensive recruiting reports using Ashby (ATS) dashboards, Google Sheets, and Sigma, ensuring cross-functional adoption and effective utilization of these tools
• Create and manage ad hoc reports to evaluate interview effectiveness, analyze offer declines, and assess the overall health of recruiting processes, driving data-informed decision-making
• Manage quality of hire data by integrating multiple data sets, cleaning data, and conducting sophisticated analysis to identify actionable insights
• Oversee headcount administration by maintaining accurate headcount information in our tech stack
• Ensure data integrity within the ATS by managing configurations, reflecting headcount and hiring changes accurately
• Drive process improvements by developing and refining workflows to enhance efficiency and operational effectiveness across the Recruiting team
• Administer and optimize the recruiting tech stack (e.g. ATS, headcount management tool TeamOhana, CoderPad, LinkedIn, etc.), identifying opportunities for improved functionality and ease of use
• Manage tooling configurations such as permission settings, templates, and approval workflows to ensure efficient tool operation and compliance
• Provide tactical support for Talent Acquisition programs, including interviewer and hiring manager training, survey processes, and interview workflows
• Serve as a point of contact for recruiting team members, addressing inquiries in the ticketing system and Slack channels with accuracy and timeliness
• Support ad hoc analytics needs for the broader People Operations team

Preferred Qualifications

Advanced Excel skills and knowledge of data architecture and development processes

Benefits

• Industry-competitive compensation
• 100% covered medical, dental, and vision benefits with dependents coverage
• 16 weeks fully-paid parental Leave for all new parents
• Health & wellness and remote workplace stipends
• Family planning benefits through Carrot Fertility
• 401(k) matching
• Flexible work hours and location
• Open PTO policy
• 11 paid holidays in the US
• Offices in SF, NYC, Dublin, and Sydney