Strategic Integrator

Summary

Join the Unicorn movement at Assistantly and help us build something extraordinary—while building your career in the process. This is a high-impact generalist role combining administrative excellence, project management, brand support, and client relationship skills. You will be a trusted partner to high-level founders or executives, bringing structure to chaos and improving efficiency through AI. You’ll manage communications, keep teams on track, support the company’s brand presence, and proactively serve clients. Many in this role grow into leadership positions within client organizations. This is a remote position, preferably in the Philippines or LATAM, requiring 40 hours per week.

Requirements

• Minimum 3 years of experience in administrative support, operations, project management, marketing support, or similar roles
• Proven ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment
• Strong written and verbal communication skills; able to draft clear, professional emails, reports, and updates
• Hands-on experience with: Managing inboxes, calendars, documents, and task tracking systems
• Hands-on experience with: Creating SOPs, workflows, and improving internal processes
• Hands-on experience with: Supporting brand initiatives through email campaigns, social media scheduling, and light graphic design (e.g., Canva)
• Hands-on experience with: Maintaining positive client relationships and providing proactive support
• Proficiency with productivity tools such as Google Workspace, Microsoft Office, and project management platforms (e.g., Asana, ClickUp, Trello)
• Familiarity with AI tools (e.g., ChatGPT, Jasper) to draft, summarize, research, and enhance efficiency
• Exceptional organizational skills with attention to detail and follow-through
• Proactive, resourceful, and capable of solving problems independently
• Ability to think critically, adapt quickly, and bring structure to ambiguous situations

Responsibilities

• Manage inbox, calendar, scheduling, reminders, and maintain organized files and databases
• Create and maintain documents, SOPs, reports, and slides
• Draft and send professional communications to internal and external stakeholders
• Keep projects and teams accountable to timelines and deliverables
• Improve systems for time and task management
• Draft and edit content using AI tools
• Summarize meetings, documents, and notes into actionable items
• Research topics and gather quick facts to inform decisions
• Draft SOPs and internal documentation efficiently with AI assistance
• Create graphics and materials in Canva or similar tools
• Draft and schedule email newsletters and campaigns
• Write or schedule social media posts and maintain the content calendar
• Respond to client emails and tickets promptly and professionally
• Proactively check in with clients to ensure satisfaction and engagement
• Prepare and send weekly client updates and performance reports

Preferred Qualifications

• Organized — brings structure to chaos
• Proactive — anticipates needs and takes initiative
• Gets sh*t done — executes quickly and reliably
• Problem solver — tackles challenges creatively
• Critical thinker — spots inefficiencies and improves them

Benefits

• Unlimited earning potential if you choose to take on multiple clients and have the capacity
• Generous health allowance to support your well-being
• Profit-sharing opportunities as the company grows
• Access to exclusive upskilling and training in AI, operations, and leadership
• Monthly raffles and performance bonuses
• A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey