Talent Acquisition Coordinator

Summary

Join AbbVie as a Coordinator and support recruiters in the recruitment process. You will manage candidate scheduling, travel arrangements, and expense reimbursements. Responsibilities include ensuring compliance with federal mandates and providing excellent customer service. You will interact with various levels of the organization and manage pre-employment screenings. For high-level candidates, you will personally escort them throughout their interview day. You will also lead hiring events and ensure even workload distribution among coordinators.

Requirements

• Bachelor’s degree preferred
• Degree in Human Resources is preferred
• Minimum of 2 years of previous experience in staffing coordination or in a HR environment
• Excellent communication and organizational skills are required to interact extensively with personnel at all levels within the company
• Demonstrated strong communication skills, written and oral
• Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills
• Effectively handles multiple tasks and ability to prioritize workload
• Proficiency in databases and ability to use MS Office products

Responsibilities

• Contact candidate(s) within 48 hours of receiving schedule request and process all schedule requests within 3 days of receipt
• Arrange candidate domestic and international travel, accommodations, etc
• Process expense reimbursements through Debit Card process prior to interview
• Send interview evaluation forms to interview team 48 hours prior to interview
• Ensure schedule accuracy and send interview schedules to interview team and candidate 5 days prior to interviews
• Continuous updates to the recruiters regarding interview schedule status
• Engage recruiter when obstacles occur in scheduling process
• Ensure interview schedules and receipts are accurately captured to ensure compliance to federal mandates (e.g. Sunshine Act and OFCCP requirements)
• Update SmartRecruiters candidate statuses and upload interview schedules
• Regular interactions with hiring managers and administrative assistants for all levels of the organization, including VP and C-Suite admin staff
• Process pre-employment screens through completion, inclusive of background and drug screens
• Provide high touch customer service to candidates, hiring managers and administrative staff, ensuring a positive candidate/hiring manager experience
• Shares current scheduling volume each week and assists colleagues when appropriate to ensure work is evenly distributed among the coordinator group
• For high level candidates (grade 24+), personally escorts candidates through their interview day to maximize the opportunity to provide a world-class candidate experience
• Leads hiring events (onsite or offsite) for complex hiring initiatives with high visibility to the business. Responsible for scheduling, coordinating travel, onsite check-in, event planning, meals, escorting candidates, time management, reimbursement of expenses, and arranging debrief session

Benefits

• Paid time off (vacation, holidays, sick)
• Medical/dental/vision insurance
• 401(k)
• This job is eligible to participate in our short-term incentive programs
• This position is eligible for remote