Virtual Admin Assistant

Summary

Join ConnectOS, a top-rated Philippines employer and a Great Place to Work certified company, and support the Founders of a leading healthcare mergers and acquisitions advisory firm. You will manage calendars, schedules, and communications, ensuring timely follow-ups with clients and stakeholders. Responsibilities include data entry, record management, and client communication, requiring strong attention to detail and confidentiality. You will also provide meeting support, take detailed notes, and contribute to process improvements. This role demands excellent communication, proficiency in Google Suite and Excel, and tech-savviness. The firm specializes in healthcare services, boasting extensive experience in various healthcare sectors and transaction structures.

Requirements

• Strong organizational and multitasking skills – Ability to manage multiple responsibilities, prioritize tasks effectively, and maintain attention to detail
• Proficiency in Google Suite and Excel – Comfort with cloud-based tools (Docs, Sheets, Drive) and advanced Excel skills for data management
• Excellent written and verbal communication skills – Professional, clear, and timely communication with internal team members and clients
• Tech-savviness and familiarity with virtual tools – Experience navigating modern tech platforms, including preferred familiarity with HealthSherpa

Responsibilities

• Coordinate the Founder's calendar, schedule meetings, and ensure timely follow-ups with clients and stakeholders
• Accurately input, update, and maintain client information with a strong focus on confidentiality and detail
• Respond to basic client inquiries, schedule consultations, and ensure professional and timely communication
• Attend virtual meetings, take clear and detailed notes, transcribe minutes, and track action items
• Manage email communications, organize digital files, and suggest improvements to administrative workflows