Virtual Assistant for Executive Function & Business Operations Support

Summary

Join 20four7VA as a Virtual Assistant providing executive function and business operations support to a consultancy firm. You will manage calendars, emails, tasks, and projects, ensuring smooth operations. The role requires strong organizational skills, proactive communication, and experience with various tools like Microsoft 365 and project management software. You'll work independently, supporting entrepreneurs and potentially neurodivergent leaders. This is a remote position offering competitive rates, weekly payments, paid time off, and professional development opportunities.

Requirements

• Love creating order from chaos and helping others feel less overwhelmed
• Are comfortable checking in proactively when things go quiet—without judgment
• Ability to handle sensitive information with confidentiality
• Know how to communicate clearly and effectively, especially when prioritizing or saying no
• Are adaptable and have extensive experience across tools like Microsoft 365, task/project managers (e.g., Trello, ClickUp), and CRMs
• Can work independently and bring structure, even if the business owner is moving fast or pivoting frequently

Responsibilities

• Act as a gatekeeper and calendar partner—setting appointments, proactively blocking time for deep work, and preventing scheduling overload
• Send reminders and prep notes before meetings to support focus and follow-through
• Organize and declutter the inbox with tagging, categorization, and filters
• Draft or respond to routine messages and highlight time-sensitive or action-needed items
• Help turn email content into actionable tasks in the task manager or calendar
• Support executive function by breaking down large tasks into manageable pieces
• Create weekly check-ins, to-do lists, or visuals (like Trello/ClickUp boards) to help track progress and hold space for accountability
• Proactively follow up on incomplete or overdue tasks without being micromanaging
• Research systems, tools, vendors, or business licensing requirements and summarize options with clear next steps
• Document SOPs or repeatable processes to reduce mental load and build efficiency
• Keep digital files and folders organized in cloud systems like OneDrive or Google Drive
• Manage document templates and data entry in CRMs or spreadsheets
• Draft or send client updates, follow-ups, or intake reminders
• Track ongoing projects and conversations to ensure continuity and avoid things slipping through the cracks

Preferred Qualifications

• Familiarity with licensing and compliance for small businesses
• Prior experience supporting neurodivergent entrepreneurs
• Confidence helping translate “big ideas” into action plans or timelines

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you