Accounts Payable Specialist

Summary

Join our rapidly growing team as an Accounts Payable Specialist! Based in the India Development Center, you will play a key role in managing Coupa inquiries and invoice processing, providing administrative support to the Accounts Payable team. This position requires strong attention to detail, problem-solving skills, and the ability to work effectively in a fast-paced environment. You will review invoices, process PO-backed invoices, resolve discrepancies, generate reports, and collaborate with team members to improve processes. The ideal candidate possesses 2-4 years of invoice processing experience, a Bachelor's degree, and proficiency in Excel and Google Suite. We offer a competitive compensation package, including paid holidays, vacation time, 100% remote work, and equipment.

Requirements

• 2-4 years experience in invoice processing
• Bachelor’s degree required
• Proficient in Excel and Google Suite tools
• Experience processing of invoices PO backed invoices
• Strong critical thinking, problem-solving, and quantitative skills
• Ability to multi-task and handle multiple deadlines simultaneously
• Comfortable in a fast-paced, dynamic environment
• Strong interpersonal skills and a glass-half-full mentality
• Excellent verbal and written communication skills
• Impeccable attention to detail and the ability to maintain focus under tight deadlines
• Team player with a collaborative spirit, cooperative attitude, and ability to work across multiple departments
• Self-starter, positive attitude, and zero ego
• Proactive, always seeking additional responsibility
• Demonstrated ability to improve processes and procedures

Responsibilities

• Review invoices across the company’s subsidiaries and ensure all coding and approvals are accurate
• Process PO-backed invoices
• Resolve discrepancies and comments in Coupa to ensure timely responses by reviewing and actioning exception reporting
• Generate necessary reports to complete responsibilities
• Communicate with vendors and resolve account discrepancies by reviewing documentation to determine appropriate resolution and root cause analysis in a professional manner
• Collaborate with team members to improve the operational systems, processes, and policies within the Accounts Payable team and other teams within our client
• Perform reconciliations between internal and external vendor statements, as needed
• System testing for releases, upgrades, and enhancements
• Review and resolve all invoice discrepancies
• Maintain SOX compliance with AP essential controls
• Provide support during annual and other audits, as required

Preferred Qualifications

1-2 years of Coupa experience, NetSuite & Concur (desirable)

Benefits

• Paid Holidays
• Vacation Time: 15 days
• Working Hours: Mon- Fri Eastern Standard Time, 9 - 6, with an hour lunch break
• 100% remote work
• USD fixed monthly compensation (through Deel)
• Equipment provided