Administrative Assistant - Sales

Summary

Join Abnormal AI as an Administrative Assistant, supporting four Vice Presidents in our Sales organization. This pivotal role ensures smooth daily operations through tactical administrative tasks, including calendar management, travel coordination, and expense reporting. The ideal candidate is resourceful, proactive, and thrives in a fast-paced environment, handling confidential information with discretion and professionalism. You will also assist in planning and executing team meetings and events, and identify opportunities to improve administrative workflows. This role requires strong organizational and communication skills, proficiency in Google Workspace, and the ability to manage multiple priorities simultaneously. Compensation includes a base salary range of $93,500-$110,000 USD, plus potential bonuses and restricted stock units (RSUs).

Requirements

• 2+ years of administrative experience supporting executives; Sales team experience preferred but not required
• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills
• Demonstrated ability to work independently with minimal direction while collaborating effectively within a team
• High degree of discretion, integrity, and professionalism in handling sensitive information
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, etc.) and other productivity tools
• Calm under pressure, adaptable to shifting priorities, and solution-oriented
• Strong attention to detail and a preference for working behind the scenes in a supporting role

Responsibilities

• Coordinate and manage complex calendars, schedule internal and external meetings, and prioritize competing time demands
• Arrange domestic and international travel, including flights, accommodations, and ground transportation, aligned with executive preferences
• Prepare, track, and submit expense reports in a timely and compliant manner
• Assist in the planning and execution of team meetings, offsites, and other Sales-related events
• Handle confidential information with the utmost discretion and professionalism; respond to internal and external requests promptly
• Identify and implement opportunities to improve administrative workflows for greater efficiency

Benefits

• Base salary range: $93,500 — $110,000 USD
• Bonus
• Restricted stock units (RSUs)