Administrative Coordinator - Publishing & Client Services

Summary

Join 20four7VA as a Virtual Assistant to support our publishing business. This role focuses on administrative coordination, light content work, and client/vendor communication. The ideal candidate is tech-savvy, detail-oriented, and proactive, with strong written and verbal communication skills and a passion for ministry. Responsibilities include project coordination, client communication, content management, basic writing and editing, quality checks, light graphic design, scheduling, CRM activities, and learning internal publishing processes. The position requires administrative experience, excellent organizational skills, strong communication skills, proficiency in Google Workspace and Canva, and familiarity with CRM platforms. A passion for ministry and alignment with Christ-centered values are essential.

Requirements

• Experience in an administrative, coordination, or executive assistant role
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills in English
• Proficiency in Google Workspace (Docs, Drive, Gmail)
• Working knowledge of Canva or similar graphic tools
• Experience or comfort working with CRM platforms (CRM experience is a plus; Go High Level experience is a bonus)
• Familiarity with or willingness to learn book formatting and publishing processes
• Strong customer service orientation and a professional online presence
• Must be passionate about ministry and aligned with Christ-centered values

Responsibilities

• Serve as a project coordinator for client publishing journeys
• Communicate professionally with clients and vendors via email and meetings
• Organize and manage content using cloud-based tools (Google Docs, Drive)
• Support basic writing and AI-powered editing tasks as needed
• Conduct quality checks on interior manuscripts and cover files based on formatting guidelines
• Perform light graphic design work (e.g., using Canva) to adjust and adapt existing assets
• Manage scheduling, inboxes, and follow-up tasks
• Assist in CRM-related activities (e.g., using Go High Level) and support potential automation setup
• Learn internal publishing processes and assist in book publishing coordination

Preferred Qualifications

• Experience working in publishing, marketing, or client-service environments
• Understanding of AI-assisted editing tools and practices
• Ability to adapt quickly and take initiative in problem-solving

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you